Part-time Administrative Assistant

UFP Industries, Inc; Stayton (OR); On-site; USD 40,000 - 52,000; Full time

Job summary

UFP Industries, Inc. is seeking an Administrative Assistant to support managers and teams, handling daily office needs and general administrative activities.

This role covers calendar management, meeting organization, travel coordination, onboarding of new employees, and safeguarding confidential information. Candidates should have a high school diploma and 3–5 years of admin experience, with proficiency in Excel, Word, and Outlook.

Qualifications

• High school diploma required.
• 3–5 years preferred in admin or accounting, 1–3 years acceptable.
• Proficiency with Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Provide administrative support to leaders and teams.
• Manage calendars and prioritize schedules.
• Organize meetings and produce notes/reports.
• Coordinate travel and expense approvals.
• Support project coordination and onboarding of new staff.
• Handle confidential information with discretion.

Skills

Organizational skills

Communication

Time management

Education

High school diploma

Tools

Excel

Word

Outlook

Job description

Job Summary

The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities

Principle Duties and Responsibilities

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
• Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
• Meeting organization: Scheduling, preparation, producing meaningful notes/reports from those meetings and providing follow-up on deliverables/outcomes
• Partner with the team to build efficiencies within the team and improve alignment and communication
• Handle expense and time entry approvals and provide reporting as needed to measure how we are performing
• Coordinate travel as requested
• Assist with project coordination within the team
• Assist/coordinate new employees onto the team
• Handle and maintain confidential and sensitive information

Qualifications

• Minimum high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

The Company is an Equal Opportunity Employer.