Part Time Administrative Assistant

ColonialWebb Contractors Company; Chesapeake (VA); On-site; USD 20,664 - 27,552; Part time

Benefits offered by this job

Competitive wages

Career development and progression

401(k) plan with company match

PTO and paid holidays

Excellent medical, dental, life, vision and disability benefits

Employee Assistance Program

Employee referral incentives

Job summary

A leading construction contractor in Chesapeake, Virginia, is seeking a high-energy, friendly Administrative Assistant for a part-time summer role. The successful candidate will assist the IR Support Manager and help ensure smooth operations. Applicants should have strong skills in Microsoft Office and excellent communication abilities. Perks include competitive wages and career development opportunities. This position is ideal for someone eager to contribute to a dedicated team from day one.

Qualifications

• Current or previous experience in the Construction or Building Service industry providing administrative support (preferred).
• Demonstrated ability to coordinate and perform multiple tasks accurately and in a timely manner.

Responsibilities

• Enter time and process payroll for field personnel.
• Upload and download documents into electronic document systems (OnBase).
• Enter and retrieve data from our operating system (Penta).
• Assist with travel accommodations.
• Serve as backup when supervisor is out of the office.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PDF editing software

Communication skills

Customer service skills

Education

High school diploma or equivalent

Job description

ColonialWebb is seeking a high-energy, friendly and organized Administrative Assistant to join our Industrial Refrigeration team. This part-time summer position will assist the Manager of IR Support and is essential to keeping our operations running smoothly. We are looking for a team player who is ready to jump in and contribute from day one.

Who we are:

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of joining ColonialWebb:

• Competitive wages
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives

A day in the life:

• Enter time and process payroll for field personnel
• Upload and download documents into electronic document systems (OnBase)
• Enter and retrieve data from our operating system (Penta)
• Assist with travel accommodations
• Serve as back up when supervisor is out of the office

What we are looking for:

• Possess current or previous experience in the Construction or Building Service industry providing administrative support (preferred, but not required)
• Possess high school diploma or equivalent
• Demonstrate advanced knowledge of Microsoft Outlook, Word, and Excel and PDF editing software
• Ability to coordinate and perform multiple tasks accurately and in a timely manner
• Demonstrate excellent communication and customer service skills

To start your application, select "Manual entry" if you do not want to upload a resume. If you have a Word version of your resume, select "Upload Resume", upload it and it will parse your information into the application.

For technical assistance with your application, contact our support team at 1-877-252-2168.

We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese