Administrative Intern

ColonialWebb Contractors Company; Chesapeake (VA); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Market competitive wages

401(k) plan with company match

Excellent medical, vision, and Rx drug insurance

Company sponsored wellness program

Employee Assistance Program

Employee referral incentives

Discounts at major vendors

Job summary

A leading MEP contractor located in Chesapeake is seeking a proactive Administrative Intern for Summer 2026. In this role, you will deliver exceptional customer service, assist with documentation, and support field operations while advancing business development strategies. Ideal candidates have strong customer service skills and proficiency in Microsoft Office. This role offers competitive wages, a 401(k) plan, and excellent medical benefits. Join a company committed to employee growth and satisfaction.

Qualifications

• Strong customer service skills and phone presence.
• Technological proficiency with Microsoft Office (Excel and Outlook), Internet navigation, and database software.
• Ability to enter data with attention to detail, accuracy, and speed.
• Strong written and verbal communication.
• Attention to data entry accuracy and speed.

Responsibilities

• Deliver excellent customer service to internal and external customers.
• Respond to customer telephone inquiries, direct calls, and emails.
• Sort, separate, and file documentation relating to customers and jobs.
• Assist with service quotes, proposals, and presentations, as needed.
• Assist with obtaining and assigning work orders.
• Track parts requests and status for field personnel.
• Assist with service quotes, proposals, and presentations.
• Support sales activities and time management practices.
• Assist in developing objectives and strategies for business development.
• Collaborate with Sales Manager on sales tactics.

Skills

Strong customer service skills

Technological proficiency with Microsoft Office

Strong verbal and written communication skills

Time management

Education

Bachelor’s degree in business related field

Tools

Microsoft Office (Excel & Outlook)

Job description

ColonialWebb is seeking a positive, proactive, and customer focused administrative intern to join our Chesapeake office for Summer 2026. As our Service Administrator Intern, you will support field personnel, management, and service coordinators with billing, service quotes, dispatching, invoices, payroll, contract compliance, and providing excellent customer service to internal and external customers.

Who we are

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

What we will offer you

• Market, competitive wages based on experience
• 401(k) plan with a generous company match
• Excellent Medical, vision, and Rx drug insurance
• Company sponsored wellness program
• Employee Assistance Program
• Employee referral incentives
• Discounts at major automotive, computer, and cell phone companies

What you will do

• Deliver excellent customer service to internal and external customers
• Respond to internal and external customer telephone inquiries, direct calls, and emails
• Sort, separate, and file documentation relating to customers and jobs
• Maintain, organize, and mail documentation for various contracts, projects, and invoices
• Assist internal and external customers with obtaining work orders and assigning work orders, as needed
• Order, track status, and maintain accurate documentation of parts requested by field personnel
• Assist with service quotes, proposals, and presentations, as needed
• Assist in sales activities to ensure they align with company practices by learning effective time management skills
• Support the GM in the development of objectives and strategies for business development
• Assist in developing sales strategies and tactics in collaboration with the Sales Manager

What we are looking for

• Strong customer service skills and phone presence
• Positive, can-do attitude and professional demeanor
• Technological proficiency with Microsoft Office (Excel and Outlook), Internet navigation, and database software
• Strong verbal and written communication skills
• Bachelor’s degree in business related field (preferred, not required)
• Ability to enter data with attention to detail, accuracy, and speed
• Ability to work without direct supervisionAbility to interact with vendors and provide assistance to other departments

EOE M/W/Disability/Vets

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For technical assistance with your application, contact our support team at 1-877-252-2168.

We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.
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