Construction Project Administrator

Comfort Systems USA; Richmond (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Market competitive wages based on experience

401(k) plan with company match

Paid holidays and personal leave

Comprehensive medical, dental, and vision insurance

Job summary

A leading MEP contractor is seeking a detail-oriented Construction Project Administrator to support project managers and ensure smooth operations throughout the project lifecycle. The ideal candidate will have a high school diploma, 5+ years of construction administration experience, and proficiency in Microsoft Office. This role involves managing project documentation, facilitating communication between teams and vendors, and ensuring compliance. Join a collaborative team dedicated to quality solutions in the construction industry.

Qualifications

• Minimum 5 years of experience in construction administration field.
• Familiarity with AIA billing formats.
• Experience with construction management software.

Responsibilities

• Manage and maintain project documentation, contracts, and change orders.
• Assist with project setup, billing, and cost tracking.
• Coordinate communication between project teams, vendors, and customers.

Skills

Detail-oriented

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Knowledge of construction terminology

Experience with Bluebeam

Understanding of billing processes

Ability to support multiple projects

Education

High school diploma or equivalent

Tools

Procore

Job description

We are seeking a detail-oriented and proactive Construction Project Administrator to join our team. This role is critical in supporting project managers and ensuring smooth operations throughout the project lifecycle. If you thrive in urgency and have a passion for organization and accuracy, we want to hear from you!

Who we are:

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of working at ColonialWebb:

• Market, competitive wages based on experience
• Opportunities for career growth, training, and development
• 401(k) plan with a generous company match
• Personal leave, paid holidays, bereavement leave
• Excellent Medical, dental, vision, and Rx drug insurance
• Life and accidental death insurance
• Short and Long-Term Disability insurance
• Employee referral incentives

A day in the life:

• Manage and maintain project documentation, contracts, and change orders.
• Assist with project setup, billing, and cost tracking.
• Coordinate communication between project teams, vendors, and customers.
• Ensure compliance with company policies and industry standards.
• Prepare, maintain, and distribute project reports.
• Maintaining, conducting research, and resolving any issues to account for accurate records.
• Assist with jobsite documentation requirements, including drawings, Site Safety Plan, etc.
• Assist with job closeout documentation according to project specifications.
• Provide technological support for various types of software and hardware.
• Act as a backup for other construction administration functions, as needed.
• Perform additional duties as assigned by supervisor.

You should have:

• High school diploma or equivalent.
• Minimum 5 years of experience in construction administration field.
• Knowledge of construction and terminology.
• Familiarity with AIA billing formats.
• Experience supporting multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with Bluebeam.
• Experience with construction management software (Procore or similar).
• Strong understanding of billing processes, lien waivers and compliance documentation.

Veterans and those with previous military experience are encouraged to apply.

To start your application, select "Manual entry" if you do not want to upload a resume. If you have a Word version of your resume, select "Upload Resume", upload it and it will parse your information into the application.

For technical assistance with your application, contact our support team at 1-877-252-2168.

We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.
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