Administrative Support Specialist

Addison Group; Houston (TX); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an Administrative Support Specialist in Houston, onsite. This contract-to-hire role supports staff, clients, and visitors with scheduling, communication, and record keeping, ensuring smooth operations.

The candidate will handle phone and email inquiries, calendar management, and document preparation while maintaining organized filing, vendor coordination, and travel arrangements. Proficiency with Microsoft Office and strong communication are essential.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative or office support experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor and strong customer service skills.
• Attention to detail and accuracy.

Responsibilities

• Answer and direct phone calls, emails, and inquiries in a professional, timely manner.
• Greet and assist visitors, clients, and vendors.
• Manage calendars, schedule appointments and meetings, and coordinate conference rooms.
• Prepare, proofread, and format correspondence, reports, presentations, and other documents.
• Maintain organized electronic and paper filing systems and keep records accurate and up to date.
• Order and track office supplies and equipment, and coordinate with vendors.
• Assist with travel arrangements, expense reports, and invoice processing.
• Handle confidential information with discretion.
• Perform other administrative duties as assigned.

Skills

Excellent communication

Organizational skills

Multitasking

Customer service mindset

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Position: Administrative Support Specialist

Location: Houston, TX (Onsite)

Employment Type: Contract to Hire

Hours: M-F 8-5pm

Pay: $21.00-$24.00 / Per Hour DOE

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Position Summary

The Administrative Assistant provides day-to-day office support to keep operations running smoothly. This role serves as a point of contact for staff, clients, and visitors, and supports managers and teams with scheduling, communication, and record keeping.

Key Responsibilities

• Answer and direct phone calls, emails, and inquiries in a professional, timely manner
• Greet and assist visitors, clients, and vendors
• Manage calendars, schedule appointments and meetings, and coordinate conference rooms
• Prepare, proofread, and format correspondence, reports, presentations, and other documents
• Maintain organized electronic and paper filing systems and keep records accurate and up to date
• Order and track office supplies and equipment, and coordinate with vendors
• Assist with travel arrangements, expense reports, and invoice processing
• Handle confidential information with discretion
• Perform other administrative duties as assigned

Required Qualifications

• High school diploma or equivalent
• 1–3 years of administrative or office support experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and time-management skills
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and strong customer service skills
• Attention to detail and accuracy

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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