Administrative Assistant

Addison Group; Houston (TX); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group seeks an entry-level Administrative Assistant in Houston for a contract-to-hire role. You will handle payments, bookkeeping tasks, and general admin support, collaborating with the Shared Services Manager and team.

The position requires strong organizational skills and a proactive, dependable attitude. Responsibilities include processing payments, reconciling accounts, maintaining records, and assisting with office operations.

Qualifications

• Experience in an administrative, accounting support, cash applications, or similar role.
• Proficient in Microsoft 365 applications, including Outlook, Excel, and Word.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to handle confidential information with discretion.
• A positive, team-oriented attitude and willingness to take initiative.

Responsibilities

• Process and apply customer payments to the appropriate invoices and accounts, ensuring accuracy and timely processing.
• Review and respond to remittance information and assist with communication related to collections.
• Provide administrative support to the Shared Services Manager, including scanning documents, posting payments, maintaining records, and completing general administrative tasks.
• Assist with bookkeeping functions, including account reconciliation, purchasing, and budget tracking as needed.
• Maintain organized files, databases, and departmental records.
• Monitor office supply inventory, place orders as needed, and maintain shared office spaces, including the kitchen.
• Provide administrative support to management and assist with special projects as needed.
• Perform general clerical duties, including filing, photocopying, scanning, and document preparation.
• Perform additional administrative duties as needed.

Skills

Administrative support

Attention to detail

Organizational skills

Multi-tasking

Discretion with confidential info

Proactive / self-starter

Team player

Tools

Microsoft 365

Job description

Job Title - Administrative Assistant

Location - Houston, TX

Pay - $20-23/hr DOE

Benefits - This position is eligible for medical, dental, vision, and 401(K)

Our client is seeking an entry-level Administrative Assistant for a contract-to-hire opportunity. This role will provide general administrative support to the team, assist with daily office operations, and help with basic payment processing tasks. The ideal candidate is a positive, motivated self-starter who is eager to learn, detail-oriented, and willing to jump in wherever needed.

Key Responsibilities

• Process and apply customer payments to the appropriate invoices and accounts, ensuring accuracy and timely processing.
• Review and respond to remittance information and assist with communication related to collections.
• Provide administrative support to the Shared Services Manager, including scanning documents, posting payments, maintaining records, and completing general administrative tasks.
• Assist with bookkeeping functions, including account reconciliation, purchasing, and budget tracking as needed.
• Maintain organized files, databases, and departmental records.
• Monitor office supply inventory, place orders as needed, and maintain shared office spaces, including the kitchen.
• Provide administrative support to management and assist with special projects as needed.
• Perform general clerical duties, including filing, photocopying, scanning, and document preparation.
• Perform additional administrative duties as needed.

Qualifications

• Experience in an administrative, accounting support, cash applications, or similar role is preferred.
• Basic proficiency in Microsoft 365 applications, including Outlook, Excel, and Word.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to handle confidential information with discretion.
• A positive, team-oriented attitude and willingness to take initiative.

What We're Looking For

• Self-starter: Takes initiative and works independently when appropriate.
• Go-getter: Brings energy to the role, is eager to learn, and is willing to help wherever needed.
• Positive personality: Approachable, personable, and able to build positive working relationships.
• Dependable and adaptable: Follows through on responsibilities, communicates effectively, and adjusts to changing priorities.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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