Part-time Admin Coordinator with Faith-Based Organization in Avondale

PangeaTwo; Birmingham (AL); On-site; USD 22,000 - 30,000; Part time

Job summary

PangeaTwo in Birmingham, AL seeks a Part-time Administrative Operations Coordinator for a faith-based nonprofit serving the community. You will support the Executive Director and operations, handle donor relations, process financials in QuickBooks, manage CRM data, and assist with grant tracking and reports.

Ideal candidate has at least 3 years in administration, proficiency in Microsoft Office and Excel, and familiarity with donor management systems like Salesforce.

Qualifications

• At least 3 years of administrative experience; nonprofit sector experience preferred.
• Align with faith-based mission and values.
• Strong Microsoft Office proficiency, especially Excel; data export/merge
• Experience with QuickBooks and donor management databases; Salesforce a plus.
• Independent, proactive, detail-oriented with strong communication skills.

Responsibilities

• Provide direct admin support to Executive Director and Head of Operations, including calendar management and correspondence.
• Manage daily financial transactions and donor deposits; enter data into accounting software.
• Maintain donor CRM; ensure accurate gift processing and reporting.
• Handle donor relations tasks and prepare timely donorThank-you notes.
• Manage grant tracking systems and reporting deadlines.
• Utilize Excel for data exports, mail merges, and analytics.
• Oversee general office communications and mail handling.
• Coordinate meetings; prepare agendas and hospitality arrangements.
• Organize and maintain organizational records and reports.
• Serve as official Notary for the organization.
• Assist counseling team with scheduling and client coordination.
• Ensure year-end financial processing is completed on last business day.

Skills

Office administration

Notary

Donor relations

Calendar management

Communication

Education

3+ years administrative experience

Tools

QuickBooks

Salesforce

CRM/donor management

Microsoft Excel

Job description

Part-time Admin Coordinator with Faith-Based Organization in Avondale

Join a dedicated, faith-based non-profit organization that has served the Birmingham community for decades. As a small team with a large impact, they are looking for a Part Time Administrative Operations Coordinator to serve as the organizational "backbone," supporting their C-Suite.

This role is ideal for a detail-oriented professional who excels in a "one-ministry" mindset and enjoys a variety of tasks—from financial processing and donor relations to general office administration. They offer a compassionate, mission-driven environment where your administrative expertise directly supports families and individuals in need.

Job Duties:

• Provide direct administrative support to the Executive Director and Head of Operations, including calendar management and correspondence.
• Manage daily financial transactions, including processing donations, performing deposits, and entering data into QuickBooks and expense management software.
• Maintain the donor management database (CRM), ensuring accurate gift processing and generating detailed reports.
• Handle donor relations tasks, such as transcribing letters and writing timely thank-you notes.
• Manage grant tracking systems to monitor applications and reporting deadlines.
• Utilize Excel for data exporting, mail merges, and analytical reporting.
• Oversee general office inlets, including voicemail, email, and physical mail retrieval from the PO Box.
• Coordinate and set up meetings, including agenda preparation and hospitality arrangements.
• Organize and maintain essential organizational documents, records, and reports.
• Serve as an official Notary for the organization.
• Assist the counseling team with appointment scheduling and client coordination.
• Ensure final year-end financial processing by working the last business day of the calendar year.

Job Requirements:

• Ability to work Monday-Thursday from 8 am-1:30 pm, 8:30 am-2 pm, or something very close to that.
• At least 3 years of administrative experience; prior experience in the non-profit sector is highly preferred.
• Alignment with the organization’s faith-based mission, values, and commitment to serving the marginalized.
• Strong proficiency in Microsoft Office, particularly Excel (mail merges, exporting data, and formulas).
• Experience with QuickBooks and donor management databases (Salesforce experience is a plus).
• Proven critical thinking skills and the ability to work independently in a small-office setting.
• Excellent written and verbal communication skills for donor and community interaction.
• High level of attention to detail and a proactive approach to problem-solving.
• Ability to multitask and adapt to a fast-paced environment with a "team player" attitude.
• Knowledge of basic accounts payable procedures and financial record-keeping.

At our clients’ request, only individuals with required experience will be considered.

Please note - if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities.

Your resume will never be submitted to a client without your prior knowledge and consent to do so.