Office Administrator

City of Iqaluit; Hamilton (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

The City of Iqaluit is seeking a dedicated Office Administrator to join Serve City, playing a vital role in supporting growth and operations. You will manage financial bookkeeping, provide administrative assistance to the Executive Director, and engage with the community and donors.

This position requires excellent organizational and communication skills. If you're looking for a rewarding opportunity where your skills help make an impact, apply today to join our purpose-driven team!

Qualifications

• Proven experience in office administration, bookkeeping, or a related administrative role.
• Strong proficiency in financial software like QuickBooks and donor databases.
• Exceptional organizational skills with a keen eye for maintaining records.
• Excellent communication skills for collaborating with various stakeholders.

Responsibilities

• Manage day-to-day accounts payable (AP) and accounts receivable (AR).
• Provide comprehensive administrative assistance to the Executive Director.
• Manage employee personnel files and assist with benefits enrollment.
• Assist with community outreach events and handle donor engagement correspondence.

Skills

Office administration

Financial bookkeeping

Communication skills

Organizational skills

Experience with QuickBooks

Tools

QuickBooks

Bloomerang

Job description

Office Administrator – Serve City

Are you a highly organized professional looking to make a meaningful impact in your community? Serve City is seeking a dedicated Office Administrator to join our Administration department. Reporting directly to the Executive Director, you will play a vital role in supporting the growth, systems, and daily operations of our faith-based ministry.

If you excel at balancing financial bookkeeping with essential administrative and human resources tasks, this rewarding opportunity is for you.

Key Responsibilities:

• Financial & Bookkeeping Management: Manage day-to-day accounts payable (AP) and accounts receivable (AR), enter records into QuickBooks, and reconcile donor records using Bloomerang tracking software.

• Administrative & Director Support: Provide comprehensive administrative assistance to the Executive Director, coordinate internal/external leadership meetings, and prepare official correspondence.

• Human Resources & Personnel Support: Manage employee personnel files, assist with benefits enrollment, and ensure organizational compliance.

• Community & Donor Engagement: Assist with community outreach events, handle donor engagement correspondence, and welcome visitors as the professional face of our organization.

What We Are Looking For:

• Proven experience in office administration, bookkeeping, or a related administrative role.

• Strong proficiency in financial software like QuickBooks and donor databases (experience with Bloomerang is a plus).

• Exceptional organizational skills with a keen eye for maintaining physical and electronic recordkeeping systems.

• Excellent communication skills for collaborating with accountants, vendors, partners, and community members.

Why Join Serve City?

At Serve City, you aren't just taking a job—you are joining a mission. As our Office Administrator, your skills will directly support our outreach programs, housing/rent administration, and community boutique, helping us deliver help and hope to those who need it most.

Apply today to bring your administrative expertise to a purpose-driven team!