Office & Operations Coordinator (Birmingham)

Helping Hearts Senior Care; Birmingham (AL); On-site; USD 31,000 - 36,000; Full time

Benefits offered by this job

Weekly Pay

Consistent Mon-Fri Daytime Schedule

Job summary

Helping Hearts Senior Care in Birmingham, AL is seeking an Office & Operations Coordinator to oversee administrative, compliance, and daily operations of the local branch.

Ideal candidates have 1–2 years in office management or healthcare administration, with proficiency in MS Office, Google Workspace, and digital record systems. This full-time role offers a stable Mon-Fri schedule and weekly pay, with room to lead and improve office processes.

Qualifications

• Minimum of 1–2 years in office management, healthcare administration, or an operations coordination role.
• Proficient with Microsoft Office, Google Workspace, and digital record systems.
• Strong leadership, organizational, and multitasking skills.

Responsibilities

• Oversee Daily Branch Operations: Manage the physical office environment, greet visitors, handle incoming correspondence, and maintain a highly organized, professional workplace.
• Ensure State & Internal Compliance: Audit client and agency records regularly to ensure full adherence to Alabama Medicaid Waiver regulations and company policies.
• Lead the Local Office Environment: Serve as the central communication hub for the Tuscaloosa branch, ensuring the administrative workflow between departments runs seamlessly.
• Reporting & Documentation: Manage local office expenses, inventory, and operational reports for the executive leadership team.
• Problem-Solving & Logistics: Act as the primary point of contact for resolving daily operational issues, tech troubleshooting requests, and facility needs.

Skills

Microsoft Office

Google Workspace

Digital record systems

Education

High school diploma

College coursework or administrative certifications

Job description

Pay Rate: $15.00 an hour

Benefits: Weekly Pay, Consistent M-F Daytime Schedule

Ready to step into a professional leadership role where you run the day-to-day environment of a growing office? Helping Hearts Senior Care is immediately hiring an Office & Operations Coordinator to oversee the administrative, compliance, and daily operations of our Birmingham branch.

If you are a highly organized professional with experience in office management, healthcare administration, or facility operations, this is your opportunity to lead a local hub with a supportive executive team backing you up.

Why Join Helping Hearts?

• Weekly Pay: Reliable direct deposit every single week.
• Stable Schedule: Monday through Friday, standard business hours (no chaotic shift work).
• Operational Leadership: Take ownership of a physical office branch and ensure its daily success.

What You Will Do (Daily Operations & Management)

• Oversee Daily Branch Operations: Manage the physical office environment, greet visitors, handle incoming correspondence, and maintain a highly organized, professional workplace.
• Ensure State & Internal Compliance: Audit client and agency records regularly to ensure full adherence to Alabama Medicaid Waiver regulations and company policies.
• Lead the Local Office Environment: Serve as the central communication hub for the Tuscaloosa branch, ensuring the administrative workflow between departments runs seamlessly.
• Reporting & Documentation: Manage local office expenses, inventory, and operational reports for the executive leadership team.
• Problem-Solving & Logistics: Act as the primary point of contact for resolving daily operational issues, tech troubleshooting requests, and facility needs.

What We Are Looking For

• Experience: Minimum of 1–2 years in office management, healthcare administration, or an operations coordination role.
• Skills: Proficient with computers (Microsoft Office, Google Workspace, and digital record systems) and highly detail-oriented.
• Leadership Traits: A natural problem-solver who can run an office independently, stay calm under pressure, and multitask effectively.
• Education: High school diploma required; college coursework or administrative certifications are a plus.

Ready to lead our Birmingham branch? Apply today for a fast phone screening!