Administrative and Operations Coordinator

LHH; Richmond (VA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Short-term disability

401K plan

Paid leave

Job summary

LHH seeks an organized Administrative & Operations Coordinator to support a small nonprofit. You’ll assist leadership, the Board, and partners to keep programs and office operations running smoothly.

You will coordinate board meetings, prepare minutes, track invoices, run reports in Excel and QuickBooks Online, and help with onboarding and events. The role requires a high school diploma, 2+ years of related experience, strong communication, and the ability to manage multiple priorities.

Qualifications

• Demonstrated administrative experience and related support roles.
• Excellent written and verbal communication skills.
• Strong organizational abilities and attention to detail.
• Ability to work independently and manage multiple priorities.
• Proficiency with Microsoft 365, especially Excel and PowerPoint.

Responsibilities

• Coordinate Board and committee meetings: scheduling, agendas, materials, logistics.
• Prepare meeting minutes, reports, correspondence, and presentations.
• Maintain governance documents, rosters, and project trackers.
• Monitor shared emails and route requests appropriately.
• Track invoices and documentation; provide accounting support.
• Run reports using QuickBooks Online and Excel; maintain databases.
• Support onboarding and ongoing communications with partners; assist with events.
• Manage general office operations, vendor communications, and supplies.
• Track projects and priorities to ensure deadlines and follow-up items are completed.

Skills

Administrative experience

Strong communication

Organization

Independent work

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft 365

Excel

PowerPoint

QuickBooks Online

Job description

We are seeking an organized and proactive Administrative & Operations Coordinator to support a small, mission-driven nonprofit organization. This position provides administrative and operational support to leadership, the Board of Directors, and external partners while helping ensure day-to-day programs and office functions run smoothly.

Key Responsibilities:

• Coordinate Board and committee meetings, including scheduling, agendas, meeting materials, presentations, technology, and logistics.
• Prepare meeting minutes, action items, reports, correspondence, and PowerPoint presentations.
• Maintain Board rosters, governance documents, project trackers, and organizational records.
• Monitor shared email accounts and incoming communications, responding or routing requests appropriately.
• Track invoices, receipts, payment requests, and other documentation for accounting support.
• Run reports and maintain information using QuickBooks Online, internal databases, Excel, and other tracking systems.
• Support onboarding and ongoing communication with community and organizational partners.
• Coordinate virtual trainings and assist with occasional in-person events.
• Manage general office operations, vendor communication, supplies, and administrative needs.
• Track projects and priorities to help ensure deadlines and follow-up items are completed.

Qualifications:

• High school diploma or equivalent required.
• 2+ years of administrative, operations, program support, or related experience preferred.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Proficiency with Microsoft 365, particularly Excel and PowerPoint.
• Comfortable working independently and managing multiple priorities.
• Strong judgment and ability to determine when issues can be handled independently or require additional support.
• Adaptable and comfortable working in a small-team environment where responsibilities may shift based on organizational needs.
• Professional, collaborative, and service-focused approach when working with internal and external partners.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records.