Hybrid Executive Assistant to Senior Leader, Faith-Based Organization

C-Suite Assistants; Lower Providence Township (PA); Sur place; USD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision

Competitive salary based on experience

Résumé du poste

C-Suite Assistants is assisting a large faith-based organization in the Greater Philadelphia area in hiring an Executive Assistant. The role serves as a trusted partner to a senior leader, managing priorities and protecting executive time to maximize impact.

The ideal candidate brings strong written communication, project management, and relationship-building skills, with experience across executive support, ministry-related duties, and administrative responsibilities.

Qualifications

• 5+ years of Executive Assistant or senior administrative experience supporting a senior executive or organizational leader preferred.
• Strong alignment with a mission-driven, faith-based environment and ministry-related work.
• Exceptional written and verbal communication with polished executive correspondence.

Responsabilités

• Manage a complex calendar with appointments, meetings, and leadership commitments.
• Coordinate domestic and international travel arrangements and itineraries.
• Draft and edit executive communications, emails, letters, and reports.
• Support social media and digital communications in partnership with the communications team.
• Coordinate board meetings, Leadership events, and other organizational activities.
• Provide project management support for special initiatives and presentations.
• Handle confidential information with discretion and professionalism.

Connaissances

Executive support

Scheduling

Communication

Project management

Relationship building

Formation

Associate degree or equivalent experience

Bachelor's degree preferred

Outils

Microsoft Office

Google Workspace

Asana

Evernote

Description du poste

A large, established faith-based organization in the Greater Philadelphia area is seeking an Executive Assistant to serve as a trusted partner to a senior leader. This is a unique opportunity for a highly organized, proactive, and service-oriented professional who is passionate about supporting a mission-driven organization and helping a busy executive maximize effectiveness and impact.

The ideal candidate combines exceptional executive support skills with strong written communication, project management, and relationship-building abilities. This individual will manage a broad range of executive, communications, ministry, and administrative responsibilities and should be comfortable working in an environment where professional responsibilities and organizational mission are closely connected.

About the Job:

• Serve as a trusted right hand to a senior leader, managing priorities, protecting executive time, and ensuring seamless execution of day-to-day responsibilities
• Manage a complex calendar, including appointments, internal and external meetings, speaking engagements, leadership meetings, and organizational commitments
• Coordinate domestic and occasional international travel, including flights, accommodations, ground transportation, itineraries, and related documentation
• Manage and prioritize executive communications, including inbox oversight, phone calls, correspondence, and timely follow-up with internal and external stakeholders
• Draft and edit executive communications, including emails, letters, recommendations, articles, and other written materials
• Support professional social media and digital communications, coordinating content and messaging in partnership with the organization's communications team
• Serve as a trusted liaison between the executive, staff, community members, guest speakers, and external contacts, exercising sound judgment regarding access and escalation
• Coordinate leadership and board meetings, speaking engagements, guest visits, and other organizational activities from planning through follow-up
• Provide project management support for special initiatives, including written content, educational resources, digital projects, and other executive-led programs
• Attend select services, events, and speaking engagements to provide on-site executive support, capture follow-up items, and facilitate relationship management
• Conduct research and assist with preparation of materials for presentations, speaking engagements, and organizational initiatives
• Maintain executive files, contacts, resources, expense reporting, and administrative systems with exceptional attention to detail
• Handle highly confidential and sensitive information with the utmost discretion, integrity, and professionalism
• Competitive salary based on experience; medical, dental, vision

About You:

• 5+ years of Executive Assistant, Executive Ministry Assistant, Chief of Staff, or senior-level administrative experience supporting a senior executive or organizational leader preferred
• Strong alignment with the mission and values of a Christian faith-based organization and comfort working in a ministry-oriented environment
• Exceptional written and verbal communication skills with demonstrated ability to draft polished executive correspondence and content
• Highly organized and proactive with excellent time management, prioritization, and follow-through
• Strong judgment and emotional intelligence with the ability to interact effectively with employees, community members, senior leaders, and external stakeholders
• Service-oriented, approachable, and relationship-focused while maintaining appropriate professional boundaries and confidentiality
• Comfortable managing multiple priorities and shifting between executive support, communications, projects, and relationship management
• Strong proficiency with Microsoft Office Suite, Google Workspace, Evernote, Asana, social media platforms, and web-based productivity/project management tools
• Technologically savvy and comfortable learning new digital platforms and communication tools
• Associate degree or equivalent experience required; bachelor's degree preferred

Full-time schedule -- generally Sunday through Thursday. Regular Sunday morning and periodic weekday evening availability required to support services, meetings, and organizational activities. Some flexibility in weekday office hours, with occasional availability outside business hours required to meet business needs.