Billing Specialist

AppleOne; San Dimas (CA); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services is hiring a Billing Associate / Data Entry in San Dimas, CA. The role focuses on billing accuracy, data entry, and Excel/Sheets-based calculations, with a transition to mostly remote work after onboarding.

You will handle internal billing forms, verify pricing, and communicate with supervisors to resolve discrepancies while maintaining data integrity and timely processing.

Qualifications

• High school diploma or GED required.
• 1–2 years in office, administrative, billing, data entry, or numerically intensive role.
• Strong math skills: addition, subtraction, multiplication, division, percentages, decimals, fractions.
• Accurate data entry and 10-key skills.
• Minimum typing speed of 45 WPM; basic Excel/Google Sheets skills.

Responsibilities

• Process internal billing forms accurately and per procedures.
• Review forms for completeness, pricing accuracy, and required information.
• Verify billing details against internal databases and resolve discrepancies.
• Perform multi-step calculations across numbers and pricing.
• Maintain high-volume data entry with accuracy and speed.
• Collaborate with billing supervisor to improve process accuracy.

Skills

Attention to detail

High accuracy in math

Strong written/verbal communication

Remote-friendly work ethic

Education

High school diploma or GED

Associate’s or bachelor’s degree in accounting/finance or math

Tools

Excel

Google Sheets

Microsoft Word

Outlook

Adobe Reader

Job description

We are seeking a detail-oriented Billing Associate / Data Entry professional for a direct hire opportunity in San Dimas, CA. This role is ideal for someone who enjoys working with numbers, reviewing documents for accuracy, and using Excel or Google Sheets to complete billing-related calculations.

This position supports internal billing processes for a nonprofit charitable organization and is not medical billing. After initial training and onboarding, the role is expected to be mostly remote, with occasional in-person visits required for equipment pickup, training, or business needs in San Dimas or Brea.

This is a great opportunity for a reliable administrative, billing, finance, accounting, or data entry professional who wants a structured work environment, supportive training, consistent hours, and the ability to build accuracy and speed in a production-focused billing role. The team values precision, clear communication, accountability, and continuous improvement.

Key Responsibilities

• Process internal billing forms accurately and in accordance with established billing procedures and manuals.
• Review incoming forms for completeness, pricing accuracy, documentation, and required information.
• Verify billing details against internal databases and resolve discrepancies through email, memo, or phone communication with a trainer or supervisor.
• Perform math calculations involving addition, subtraction, multiplication, division, decimals, percentages, fractions, ratios, and pricing.
• Maintain accurate data entry while managing a high volume of document-based and numerical information.
• Collaborate with the billing supervisor to resolve issues, follow feedback, and improve process accuracy.

Compensation and Benefits

• Salary: $49,920 per year.
• Job type: Direct hire.
• Schedule: Full-time, 40 hours per week, Monday through Friday.
• Work hours after hire: 6:00 AM to 2:30 PM.
• Training schedule: Monday through Friday, 6:00 AM to 2:30 PM, with a 30-minute lunch and two 15-minute breaks.
• No overtime.
• Work arrangement: Hybrid, mostly remote after training.
• First day working interview may be in person in San Dimas, CA or Brea, CA.
• Candidates must be able to pick up equipment in person from San Dimas or Brea.
• Occasional in-person visits to San Dimas or Brea may be required for training, equipment exchanges, or business-related needs.

Required Qualifications and Skills

• Process internal billing forms and complete accurate data entry for billing-related documentation.
• Review numerical data, verify pricing, and reconcile form details against internal systems.
• Perform multi-step calculations with a high level of accuracy.
• Communicate with supervisors or trainers to resolve incomplete or inaccurate forms.
• 1 to 2 years of recent office, administrative, billing, financial support, data entry, or other numerically intensive work experience.
• High school diploma or GED required.
• Strong math skills, including addition, subtraction, multiplication, division, percentages, decimals, ratios, and fractions.
• Accurate data entry and 10-key skills required.
• Minimum typing speed of 45 WPM.
• Beginner Excel test, 10-key assessment, and typing speed assessment required.
• Ability to demonstrate basic Excel or Google Sheets skills during a 5-minute online interview demo via Microsoft Teams.
• Proficiency with Microsoft Word, Excel, Outlook, Windows shortcuts, and basic computer navigation.
• Ability to use Adobe Reader PDF tools.
• Strong attention to detail when handling high volumes of numbers and documents.
• Clear written and verbal communication skills with professional phone and email etiquette.
• Ability to follow detailed procedures, accept feedback, take notes, and avoid repeated errors.
• Must reside within a reasonable commuting distance of San Dimas, CA, preferably within a 30-mile radius.
• Reliable high-speed internet required for remote work.
• Minimum remote work internet speed requirement: 100 Mbps download and 10 Mbps upload.
• Ability to upload and download approximately 100 to 500 files per day without interruption.
• Stable internet connection with minimal downtime or latency to support Microsoft Teams communication and file transfers.
• Ability to work in a distraction-free remote environment during scheduled work hours.
• Ability to keep video on during training and the probationary period, as daily training sessions, video calls, and screen sharing are common.

Preferred Qualifications

• Basic to intermediate knowledge of Excel formulas.
• Experience working extensively with numbers, billing, accounting, bookkeeping, finance, or administrative financial support.
• Coursework or certification in mathematics, bookkeeping, accounting, finance, or a related field.
• Associate’s or bachelor’s degree in accounting, finance, business, mathematics, or another numerically intensive field.
• Prior experience using Microsoft Teams in a remote or hybrid work environment.
• Experience with high-volume file handling, document review, or production-based administrative work.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.