Part-Time Accounts Payable & Purchasing Specialist

Georgian Court University; Lakewood Township (NJ); On-site; USD 25,000 - 30,000; Part time

Job summary

Georgian Court University is seeking a Part-Time Accounts Payable & Purchasing Assistant to support transactional processing within the Accounts Payable and Purchasing areas. This role handles invoicing, vendor records, and routine reporting under supervision.

Ideal candidates have a high school diploma, experience in AP or purchasing, and strong Excel/Outlook skills, with preferred ERP familiarity. The position emphasizes confidentiality and accuracy in a higher education setting.

Qualifications

• High school diploma or equivalent.
• Experience in Accounts Payable, Purchasing, or comparable accounting work.
• Proficiency with Excel and Outlook.
• Ability to handle confidential financial information appropriately.
• Preferred: ERP experience, W-9 and 1099 knowledge, or higher education setting.

Responsibilities

• Enter approved invoices into the accounting system and ensure required documentation is complete.
• Research invoice status and respond to routine vendor payment inquiries.
• Process routine purchase orders and monitor open orders.
• Gather quotations, approvals, and contracts per purchasing procedures.
• Prepare new vendor records and vendor information changes for review.
• Obtain W-9 forms and other vendor tax documentation; support 1099 processes.
• Organize purchasing-card documentation and receipts; track missing items.
• Maintain AP and Purchasing files and assist with audits and month-end tasks.
• Escalate discrepancies or missing approvals to the supervisor.

Skills

Excel

Outlook

Attention to detail

Deadline oriented

Education

High School Diploma

Tools

ERP software

Job description

Georgian Court University is seeking a Part-Time Accounts Payable & Purchasing Assistant to support transactional processing within the Accounts Payable and Purchasing areas. This role handles invoicing, vendor records, and routine reporting under supervision.

Ideal candidates have a high school diploma, experience in AP or purchasing, and strong Excel/Outlook skills, with preferred ERP familiarity. The position emphasizes confidentiality and accuracy in a higher education setting.