Accounts Payable Specialist

MP RPO; Bourne (MA); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Full-Time

Benefits

Job summary

MP RPO seeks a detail-oriented Accounts Payable Specialist to join the finance team in Bourne, MA. You will manage vendor invoices, expenses, and payments with accuracy in a fast-paced environment.

The role emphasizes matching POs to invoices, maintaining records, and resolving discrepancies while supporting month-end close and audits. The ideal candidate has 5+ years in AP or accounting, strong Excel and accounting software proficiency, and excellent communication.

Qualifications

• 5+ years of accounts payable or general accounting experience.
• Proficiency with accounting software and Excel.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and prioritize multiple tasks.
• Excellent communication and interpersonal skills.

Responsibilities

• Review, verify, and process vendor invoices, ensuring accuracy and proper documentation.
• Oversee matching of purchase orders, packing slips, and invoices to validate transactions.
• Enter and maintain accurate records of financial transactions in the accounting system.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare and process payments (checks, ACH, wire transfers) per schedule.
• Respond to vendor inquiries and maintain positive relationships with vendors and internal departments.
• Assist with month-end closing activities, including accruals and reconciliations.
• Maintain organized filing systems for AP documentation.
• Assist with audits by providing necessary documentation and explanations.
• Identify opportunities for process improvement and support AP best practices.
• Experience with multiple entities.

Skills

Attention to detail

Organization skills

Communication skills

Multitasking/Prioritization

Education

High school diploma or equivalent

Associate or bachelor's degree in accounting or finance

Tools

Microsoft Excel

Accounting software

Job description

Position Summary

We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our finance team. This role is responsible for managing the company's payable accounts, ensuring accurate and timely processing of vendor invoices, expense reports, and payment transactions. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities

• Review, verify, and process vendor invoices, ensuring accuracy, proper documentation, and compliance with company policies.
• Oversee proper matching of purchase orders, packing slips, and invoices to validate transactions.
• Enter and maintain accurate records of financial transactions in the accounting system.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare and process payments, including checks, ACH, and wire transfers, according to company schedules.
• Respond to vendor inquiries and maintain positive relationships with vendors and internal departments.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Maintain organized digital and physical filing systems for AP documentation.
• Assist with audits by providing necessary documentation and explanations.
• Identify opportunities for process improvement and support implementation of AP best practices.
• Experience with multiple entities.
• Vendor relations – customer service, good follow-up, good controls in place for exchange of sensitive information.
• Experience with inventory payables is a big plus!

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in accounting, Finance, or related field preferred.
• 5+ years of accounts payable or general accounting experience.
• Proficiency with learning accounting software and proficiency in Microsoft Excel
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and prioritize multiple tasks.
• Excellent communication and interpersonal skills.
• Experience in a high-volume, fast-paced environment a plus.

Preferred Skills

• Knowledge of GAAP and basic accounting principles.
• Experience with expense report processing and corporate credit card reconciliations.

Additional Information

• Full-Time, Year-Round with benefits
• Pay Range: $ 30.00-33.00hr