Accounts Payable Associate - Part Time

Jessup Manufacturing Company; McHenry (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Jessup Manufacturing Company in McHenry, IL is seeking an Accounts Payable specialist to manage daily AP tasks, verify invoices, and process payments.

You will maintain vendor records, handle W-9s, and work with finance, customer support, and shipping to ensure accurate invoicing and timely disbursements.

The ideal candidate has 1–3 years AP experience, an associate or bachelor's degree in accounting or finance, and strong Excel skills.

Qualifications

• Associate or bachelor's degree in accounting, finance, or related field preferred.
• 1–3 years of experience in Accounts Payable or related finance/accounting role.
• Working knowledge of accounts payable processes, invoice processing, and vendor management.

Responsibilities

• Process and verify vendor invoices, employee expense reports, and payment requests in compliance with policies.
• Assist with payment processing via ACH, checks, and other approved methods.
• Maintain organized AP records, vendor files, W-9 tax documentation, and supporting records.
• Develop positive vendor relationships by addressing inquiries and resolving discrepancies.
• Collaborate with Customer Support and Shipping/Receiving to verify invoice accuracy.
• Support the Accounting Manager with GL account analysis and weekly financial spreadsheets.
• Assist with freight analysis reports and related accounting documentation.
• Identify and recommend process improvements to enhance efficiency and accuracy.

Skills

Attention to detail

Communication skills

Independent worker

Team player

Customer-focused

Interpersonal skills

MS Office

Education

Accounting/Finance degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Performs daily accounting activities involving accounts payable.

RESPONSIBILITIES

• Process and verify vendor invoices, employee expense reports, and payment requests while ensuring compliance with company policies and approval procedures.
• Assist with payment processing through ACH, check, and other approved payment methods, maintaining accuracy and timely disbursement.
• Maintain organized accounts payable records, including vendor files, tax documentation (W-9s), and supporting financial records.
• Develop and maintain positive vendor relationships by addressing inquiries, resolving payment discrepancies, and ensuring timely issue resolution.
• Collaborate with Customer Support and Shipping/Receiving departments to verify invoice accuracy and reconcile supporting documentation.
• Support the Accounting Manager with general ledger account analysis by tracking and entering expense data into weekly financial reporting spreadsheets.
• Assist the Accounting Manager with maintaining and updating freight analysis reports and related accounting documentation.
• Identify and recommend process improvements that enhance efficiency, accuracy, communication, and overall workflow effectiveness.

EDUCATION & EXPERIENCE

• Associate or bachelor’s degree in accounting, Finance, or a related field preferred.
• 1–3 years of experience in Accounts Payable (AP) or a related finance/accounting role.
• Working knowledge of accounts payable processes, invoice processing, and vendor management

SKILLS

• Strong attention to detail with excellent problem-solving abilities.
• Effective written and verbal communication skills.
• Able to work both independently and as part of a collaborative team.
• Professional, courteous, and customer-focused when representing the company.
• Strong interpersonal skills and ability to interact positively with clients, customers, and colleagues.
• Proficient in basic computer applications, including Microsoft Word, Excel, and PowerPoint.