Office Manager

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

St. Pius V Catholic Church seeks a welcoming, organized Parish Office Manager to handle daily administrative operations and serve as the primary contact for parishioners and visitors.

You will coordinate communications, maintain confidential records, and support parish ministries and staff to advance the church’s mission in a hospitable, efficient, faith-centered environment.

Qualifications

• High school diploma or equivalent required; associate degree or administrative training preferred.
• Prior experience in administrative, office management, receptionist, or secretarial role.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Publisher).
• Experience with Canva, Facebook, Google Workspace, and website management tools preferred.
• Experience with parish management software or related office systems preferred.

Responsibilities

• Greet parishioners, visitors, vendors, and community members in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls, emails, and inquiries.
• Direct individuals in need to appropriate parish services, including Immigrant & Refugee Ministry and Food Pantry.
• Provide information regarding Mass schedules, sacramental preparation, parish ministries, events, and programs.
• Maintain parish calendars and coordinate meeting schedules, appointments, and facility reservations.
• Prepare and distribute parish communications, including announcements, mailings, and bulletin content.
• Maintain parishioner records and databases with confidentiality and accuracy.
• Maintain sacramental records (Baptisms, Confirmations, First Communions, Marriages, Funerals).
• Process new parishioner registrations and update membership information as needed.
• Coordinate mail and assist with general parish communications.
• Order and maintain office supplies and oversee office organization.
• Provide administrative support for parish ministries, volunteers, and events.
• Collaborate with Pastor and parish staff on initiatives and projects.
• Update parish websites and social media communications with accuracy.

Skills

Customer service

Organization

Communication

Bilingual (plus)

Education

High school diploma or equivalent

Associate degree or administrative training

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Publisher

Canva

Facebook

Google Workspace

Website management tools

Parish management software

Job description

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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

St. Pius V Catholic Church is seeking a welcoming, organized, and detail-oriented Parish Office Manager to support the daily administrative operations of the parish. Serving as the primary point of contact for parishioners, visitors, and community members, the Office Manager provides exceptional customer service, coordinates parish communications, maintains confidential records, and supports the administrative needs of parish ministries and staff. This position plays a vital role in advancing the mission of St. Pius V Catholic Church by fostering a hospitable, efficient, and faith-centered office environment.

Responsibilities

• Greet parishioners, visitors, vendors, and community members in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls, emails, and inquiries.
• Direct individuals in need to appropriate parish services, including the Immigrant & Refugee Ministry and Food Pantry.
• Provide information regarding Mass schedules, sacramental preparation, parish ministries, events, and programs.
• Maintain parish calendars and coordinate meeting schedules, appointments, and facility reservations.
• Prepare and distribute parish communications, including correspondence, announcements, mailings, and bulletin content.
• Maintain parishioner records and databases, ensuring accuracy, confidentiality, and timely updates.
• Maintain sacramental records, including Baptisms, Confirmations, First Communions, Marriages, and Funerals.
• Process new parishioner registrations and update membership information as needed.
• Coordinate incoming and outgoing mail and assist with general parish communications.
• Order and maintain office supplies and oversee office organization.
• Provide administrative support for parish ministries, volunteers, and special events.
• Collaborate with the Pastor and parish staff on parish initiatives and projects.
• Update parish communication platforms, including the website, email communications, and social media accounts.
• Maintain strict confidentiality regarding parish, personnel, and pastoral matters.
• Perform other duties as assigned by the Pastor.

Qualifications

• High school diploma or equivalent required; associate degree, administrative training, or related education preferred.
• Prior experience in an administrative, office management, receptionist, or secretarial role preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Publisher.
• Experience with Canva, Facebook, Google Workspace, and website management tools preferred.
• Experience with parish management software, databases, or related office systems preferred.
• Strong organizational, interpersonal, and customer service skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities, work independently, and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work collaboratively with clergy, staff, volunteers, and parishioners.
• Willingness and ability to learn new technology platforms and software systems.
• Professional demeanor and commitment to serving the parish community.
• Cultural awareness, sensitivity, and compassion when working with diverse populations and those in need.
• Bilingual proficiency is a plus.
• Supportive of the mission, values, and teachings of the Catholic Church.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Our Mission

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.