Parish Office & Operations Manager

Catholic-Diocese-of-Baton-Roug; French Settlement (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Catholic-Diocese-of-Baton-Roug seeks an Office Manager/Lead Receptionist to support the parishes of St. Joseph and St. Stephen. You will lead receptionists, manage front desk operations, scheduling, and communications with parishioners, clergy, volunteers, and staff.

Responsibilities include coordinating hall rentals, mail, calendars, and event logistics while ensuring orderly offices and preparing Mass materials. Strong organizational skills and discretion are essential.

Qualifications

• Experience with general office software and equipment (e.g., Word, email and printers).
• Excellent verbal and written communication skills; comfortable interacting with parishioners, clergy, and volunteers.
• Discreet demeanor: able to handle sensitive parish and personnel information with confidentiality.
• Strong organizational and multitasking skills; able to manage calendars, scheduling, and office operations efficiently.

Responsibilities

• Receive visitors to the office and respond to their needs.
• Recruit, schedule, and train volunteer receptionists.
• Oversee the takings of phone messages and in-person messages of parishioners.
• Oversee standardization of processes for routine requests (e.g., hall rentals).
• Participate in weekly staff prayer and meetings; manage office communications.
• Oversee parish email, calendar, mail, phone system, and general office operations.
• Ensure orderliness of the office space and related rooms.
• Sort and date incoming mail; open mail addressed to the parish.

Skills

Office software

Communication

Flexibility

Discretion

Organization

Proactive problem-solving

Tools

Microsoft Word

Email system

Printers

Job description

The Catholic-Diocese-of-Baton-Roug seeks an Office Manager/Lead Receptionist to support the parishes of St. Joseph and St. Stephen. You will lead receptionists, manage front desk operations, scheduling, and communications with parishioners, clergy, volunteers, and staff.

Responsibilities include coordinating hall rentals, mail, calendars, and event logistics while ensuring orderly offices and preparing Mass materials. Strong organizational skills and discretion are essential.