Administrative Support

St. Mary Magdalen Church-San Antonio; San Antonio (TX); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Paid Holidays/Holy Days

403b Retirement

401 (a) Pension Plan

Medical, Dental, Vision, Life

Employee Assistance Program

Short-term/Long-term Disability

Job summary

St. Mary Magdalen Church-San Antonio is seeking an Administrative Support professional to handle clerical tasks, sacramental records, and scheduling of room facilities. The role supports the Office Manager and the parish staff, ensuring orderly operations and accurate recordkeeping.

Responsibilities include phone handling, volunteer training coordination, filing, and coordination of travel and meetings. The position requires strong organization, attention to detail, and bilingual Spanish-English

Qualifications

• Experience providing administrative support in an office setting.
• Bilingual ability in Spanish and English is required.
• Proficiency with Microsoft Office applications and recordkeeping.

Responsibilities

• Answers and transfers phone calls, screening when necessary
• Provides OVASE training for volunteers and maintains associated records
• Recording, filing, and maintaining church sacramental records
• Assists the Office Manager in scheduling the use of parish facilities
• Maintains filing systems as assigned
• Retrieves information from records, emails, and minutes; prepares summaries
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of equipment
• Adheres to safety protocols; protects confidentiality of information
• Adherence to Archdiocesan Code of Conduct and Faith and Morals policy
• Performs other duties as assigned

Skills

Office administration

Microsoft Office

Communication skills

Bilingual Spanish-English

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

Description

Employment Status: Full-Time*

FLSA Status: Non-Exempt (Hourly)

Schedule: ex: Monday – Friday 8 am – 4:30 pm / 40 hours per week

Reports to: Office Manager

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary:

The Administrative Support facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This includes OVASE volunteer training and recordkeeping, sacramental records, and scheduling of room facilities.

Position Responsibilities:

• Answers and transfers phone calls, screening when necessary
• Provides OVASE training for volunteers and maintains associated records.
• Recording, filing, and maintaining church sacramental records.
• Assists the Office Manager in scheduling the use of parish facilities.
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Minimum Qualifications:

Education:

• High school Diploma or equivalent
• Associate’s degree preferred

Experience:

• At least four (4) years’ experience of working in an administrative role providing direct support
• Bilingual in Spanish and English

License and Credentials:

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills:

• Experience with computer software and Microsoft Office Applications;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.