Administrative Support

Olgcstx; San Antonio (TX); Vor Ort; USD 25.000 - 36.000; Vollzeit

Benefits dieser Stelle

Paid Holidays/Holy Days

403b Retirement

401(a) Pension Plan

Medical, Dental, Vision, Life

Employee Assistance Program

Short-term/Long-term Disability

Zusammenfassung

The Archdiocese of San Antonio is seeking a full-time Administrative Support professional to help run the assigned department efficiently. Responsibilities include clerical tasks, training volunteers, maintaining sacramental records, and scheduling parish facilities.

The role requires four years in administrative support, bilingual in Spanish and English, and strong MS Office skills. A high school diploma is required, with an Associate’s degree preferred. This position is non-exempt and hourly.

Qualifikationen

• High school diploma or equivalent required; associate degree preferred.
• Experience with Microsoft Office and recordkeeping.
• Strong written and verbal communication skills.

Aufgaben

• Answers and transfers phone calls, screening when necessary.
• Provides OVASE training for volunteers and maintains records.
• Records sacramental documents and maintains filing systems.
• Assists Office Manager in scheduling parish facilities.
• Coordinates travel, meetings, and appointments; prepares meeting agendas.
• Maintains filing systems and retrieves information from records.
• Maintains office supplies and coordinates equipment maintenance.
• Adheres to safety protocols and protects confidentiality of information.
• Complies with Archdiocesan Code of Conduct and Faith and Morals policy.

Kenntnisse

Bilingual English/Spanish

Microsoft Office

Scheduling & coordination

Documentation

Ausbildung

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

Jobbeschreibung

Description

Employment Status: Full-Time*

FLSA Status: Non-Exempt (Hourly)

Schedule: ex: Monday – Friday 8 am – 4:30 pm / 40 hours per week

Reports to: Office Manager

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary:

The Administrative Support facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This includes OVASE volunteer training and recordkeeping, sacramental records, and scheduling of room facilities.

Position Responsibilities:

• Answers and transfers phone calls, screening when necessary
• Provides OVASE training for volunteers and maintains associated records.
• Recording, filing, and maintaining church sacramental records.
• Assists the Office Manager in scheduling the use of parish facilities.
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Requirements

Minimum Qualifications:

Education:

• High school Diploma or equivalent
• Associate’s degree preferred

Experience:

• At least four (4) years’ experience of working in an administrative role providing direct support
• Bilingual in Spanish and English

License and Credentials:

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills:

• Experience with computer software and Microsoft Office Applications;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.