Parish Administrative Assistant: Front Desk & Office Support

Saint John the Evangelist Catholic Church; Sarasota, Northern (FL, KY); Hybrid; USD 32,000 - 46,000; Full time

Job summary

St Patrick Catholic Parish in Sarasota, FL is seeking an Administrative Assistant to provide a welcoming front-desk presence and support for parish operations. The role involves handling calls, registrations, offertory records, and sacramental paperwork, with duties across communications, scheduling, and data management.

The position requires a high school diploma, at least two years of office experience, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of office experience with similar responsibilities.
• Proficient in Microsoft Office Suite and general office equipment.

Responsibilities

• Screen and route incoming calls promptly and courteously.
• Maintain parish database including new registrations, ministry interests, offertory envelopes, and change of addresses.
• Record weekly offertory deposits and maintain electronic giving system.
• Sort and distribute mail, receive packages, and welcome visitors for scheduled meetings.
• Maintain sacramental records and report to other parishes; record in sacramental books and computer records.
• Meet with families to discuss funeral arrangements using planning sheet and procedures.
• Process sacrament requests and route inquiries to appropriate staff.
• Prepare weekend Mass package including prayers, announcements, and Mass intentions.
• Provide general administrative support for parish office staff.
• Other duties as assigned.

Skills

Communication skills

Flexibility

Education

High school diploma

Tools

Microsoft Office Suite

Job description

St Patrick Catholic Parish in Sarasota, FL is seeking an Administrative Assistant to provide a welcoming front-desk presence and support for parish operations. The role involves handling calls, registrations, offertory records, and sacramental paperwork, with duties across communications, scheduling, and data management.

The position requires a high school diploma, at least two years of office experience, and proficiency with Microsoft Office.