Administrative Assistant

Diocese of Venice, Inc.; Sarasota, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Diocese of Venice, Inc. seeks an Administrative Assistant for St Patrick Parish in Sarasota, FL. This full-time, hourly, non-exempt role provides a welcoming front-desk presence and supports daily parish operations under the Business Manager.

The ideal candidate has a high school diploma, at least two years of office experience, and proficiency with Microsoft Office. Flexibility, strong listening skills, and the ability to handle sacramental records are valued, with FBI background clearance

Qualifications

• High School Diploma or equivalent.
• Minimum 2 years of office experience with similar responsibilities.
• Proficient in Microsoft Office Suite and general office equipment.
• Must be able to clear an FBI Level II background check.
• Flexible to meet daily demands.

Responsibilities

• Screen and route incoming calls promptly and courteously.
• Maintain parish databases including registrations, ministry interests, offertory envelopes, and change of addresses.
• Record weekly offertory deposits and maintain electronic giving system.
• Sort and distribute mail, receive packages, and welcome visitors for meetings.
• Maintain sacramental records and report to other parishes; record in church books and computer records.
• Meet with families to discuss funeral arrangements using planning sheets.
• Process sacrament requests (Anointing, Communion, Confession, Baptism, Marriage).
• Prepare weekend Mass package including prayers, announcements, and Mass intentions.
• Provide general administrative support for parish office staff.
• Other duties as assigned.

Skills

Microsoft Office

Effective listener

Office equipment

Education

High School Diploma or equivalent

Tools

Office equipment

Job description

Title: Administrative Assistant, Full-time (35 hrs./wk)

Reports to : Business Manager

Location: St Patrick Catholic Parish | Sarasota, FL

Classification: Hourly/Non-exempt

Overview

The Administrative Assistant role is highly visible and provides a welcoming presence at the front desk by greeting and assisting visitors to the Church of St Patrick.

Job Responsibilities

• Screen and route incoming calls promptly and courteously. Answer caller questions and provide assistance when appropriate.
• Maintain parish database including new registrations, ministry interests, offertory envelopes, and change of addresses.
• Records weekly Offertory deposits in database and maintains electronic giving system.
• Sort and distribute mail, receive packages, and welcome visitors arriving for scheduled meetings. Record payments for intentions, stole fees, office offertory receipts, etc.
• Maintain sacramental records including reporting to other parishes, recording in sacramental books and computer records.
• Meet with families to discuss funeral arrangements, using planning sheet and existing procedures.
• Process sacrament requests (Anointing, Communion, Confession, Baptism and Marriage) and route calls, emails and in-person inquiries of such to the appropriate staff member.
• Prepare weekend Mass package including Prayers of the Faithful, announcements, Mass intentions and distribute as required.
• Provide general administrative support for members of the parish office staff.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent
• Minimum 2 years of office experience with similar responsibilities
• Proficient in Microsoft Office Suite and general office equipment
• High degree of flexibility to achieve objectives and meet daily demands.
• Effective listener, responsive and supportive towards parishioners, volunteers, and staff
• Must be able to clear an FBI Level II background check.