Administrative Assistant

Saint John the Evangelist Catholic Church; Sarasota, Northern (FL, KY); Hybrid; USD 32,000 - 46,000; Full time

Job summary

St Patrick Catholic Parish in Sarasota, FL is seeking an Administrative Assistant to provide a welcoming front-desk presence and support for parish operations. The role involves handling calls, registrations, offertory records, and sacramental paperwork, with duties across communications, scheduling, and data management.

The position requires a high school diploma, at least two years of office experience, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of office experience with similar responsibilities.
• Proficient in Microsoft Office Suite and general office equipment.

Responsibilities

• Screen and route incoming calls promptly and courteously.
• Maintain parish database including new registrations, ministry interests, offertory envelopes, and change of addresses.
• Record weekly offertory deposits and maintain electronic giving system.
• Sort and distribute mail, receive packages, and welcome visitors for scheduled meetings.
• Maintain sacramental records and report to other parishes; record in sacramental books and computer records.
• Meet with families to discuss funeral arrangements using planning sheet and procedures.
• Process sacrament requests and route inquiries to appropriate staff.
• Prepare weekend Mass package including prayers, announcements, and Mass intentions.
• Provide general administrative support for parish office staff.
• Other duties as assigned.

Skills

Communication skills

Flexibility

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Title: Administrative Assistant, Full-time (35 hrs./wk)

Reports to : Business Manager

Location: St Patrick Catholic Parish | Sarasota, FL

Classification: Hourly/Non-exempt

Overview

The Administrative Assistant role is highly visible and provides a welcoming presence at the front desk by greeting and assisting visitors to the Church of St Patrick.

Job Responsibilities

• Screen and route incoming calls promptly and courteously. Answer caller questions and provide assistance when appropriate.
• Maintain parish database including new registrations, ministry interests, offertory envelopes, and change of addresses.
• Records weekly Offertory deposits in database and maintains electronic giving system.
• Sort and distribute mail, receive packages, and welcome visitors arriving for scheduled meetings. Record payments for intentions, stole fees, office offertory receipts, etc.
• Maintain sacramental records including reporting to other parishes, recording in sacramental books and computer records.
• Meet with families to discuss funeral arrangements, using planning sheet and existing procedures.
• Process sacrament requests (Anointing, Communion, Confession, Baptism and Marriage) and route calls, emails and in-person inquiries of such to the appropriate staff member.
• Prepare weekend Mass package including Prayers of the Faithful, announcements, Mass intentions and distribute as required.
• Provide general administrative support for members of the parish office staff.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent
• Minimum 2 years of office experience with similar responsibilities
• Proficient in Microsoft Office Suite and general office equipment
• High degree of flexibility to achieve objectives and meet daily demands.
• Effective listener, responsive and supportive towards parishioners, volunteers, and staff
• Must be able to clear an FBI Level II background check.