Parish Administrative Assistant — Calendar & Office Support

BLESSED SACRAMENT CHURCH; Town of Florida (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Blessed Sacrament Church in New York is seeking an Administrative Assistant I to provide clerical and front office support for parish leadership. The role involves scheduling, correspondence, recordkeeping, and general office tasks to ensure smooth daily operations.

Under direct supervision, you will assist the Pastor and department leaders, handle confidential information, and coordinate activities of staff and volunteers. Strong MS Office skills and a commitment to accuracy are essential.

Qualifications

• High school diploma or equivalent required
• Six or more years of progressively responsible office experience
• Proficiency in Microsoft Office applications required (Word, Excel, PowerPoint, Outlook)

Responsibilities

• Performs advanced administrative and clerical duties with minimal supervision.
• Coordinates and manages calendars, meetings, and appointments for parish leadership and staff.
• Prepares, edits, and formats correspondence, reports, presentations, and other documents.
• Coordinates meetings, including scheduling, preparation of materials, and logistical arrangements.
• Responds to internal and external inquiries in a timely, accurate, and professional manner, exercising sound judgment.
• Develops and maintains organized filing systems and records in accordance with established procedures.
• Maintains confidentiality of sensitive information and exercises discretion in all areas of responsibility.

Skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Discretion/confidentiality

Multi-tasking

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Blessed Sacrament Church in New York is seeking an Administrative Assistant I to provide clerical and front office support for parish leadership. The role involves scheduling, correspondence, recordkeeping, and general office tasks to ensure smooth daily operations.

Under direct supervision, you will assist the Pastor and department leaders, handle confidential information, and coordinate activities of staff and volunteers. Strong MS Office skills and a commitment to accuracy are essential.