Organized Office Assistant — Admin & Scheduling

Marketing Consultancy Lab; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Marketing Consultancy Lab on-campus in Phoenix, AZ seeks an organized Office Assistant to ensure smooth office operations. The role involves managing files, handling calls and emails, and coordinating meetings and events.

The ideal candidate will be proficient in Microsoft Office and capable of multitasking in a fast-paced environment, providing reliable administrative support to the team.

Qualifications

• Proven experience as an Office Assistant or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and email systems.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Responsibilities

• Manage and organize office files, documents, and records efficiently.
• Answer, screen, and direct incoming phone calls and emails.
• Schedule and coordinate meetings, appointments, and events.
• Order and maintain office supplies and equipment ensuring availability.
• Assist in preparing reports, presentations, and correspondence.
• Support team members with various administrative tasks as needed.

Skills

Organization

Time management

Verbal communication

Written communication

Multitasking

Tools

Microsoft Office (Word, Excel, PowerPoint) and email systems

Job description

Marketing Consultancy Lab on-campus in Phoenix, AZ seeks an organized Office Assistant to ensure smooth office operations. The role involves managing files, handling calls and emails, and coordinating meetings and events.

The ideal candidate will be proficient in Microsoft Office and capable of multitasking in a fast-paced environment, providing reliable administrative support to the team.