Dynamic Office & Admin Coordinator – Phoenix Region

True Group, Inc.; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

True Group, Inc. is seeking an Office Coordinator/Administrative Assistant to support two Phoenix area offices (Tempe and Paradise Valley) with office management, scheduling, guest reception, and vendor coordination.

You will help maintain calendars, organize meetings, manage mail and supplies, and assist with events and special projects. You will interact with clients, guests, and team members, requiring strong communication, organization, and teamwork.

Qualifications

• Bachelor’s Degree preferred.
• 1 - 2 years of administrative support experience required.
• Strong verbal and written communication skills to interact clearly and positively with customers, vendors and employees.
• Organization skills and attention to detail to track and maintain necessary details and to find important information quickly.
• Time management skills to prioritize and complete a wide variety of tasks throughout the day.
• Patience and listening skills to respond appropriately and interact positively with clients and Team Members.
• People skills to create a pleasant experience for all customers, such as being personable, professional, and attentive.
• Ability to work effectively within a team environment.
• Integrity, discretion, and professionalism a must.
• Daily demonstrate a strong work ethic.
• Strong computer literacy with Microsoft Office – Word, Excel, PowerPoint.
• Excel: advanced functions and Pivot Tables; TEXT-TO-COLUMN; conditional formatting; sorting/filtering; deduplicate.
• PowerPoint: creating cohesive presentations with charts and graphics.

Responsibilities

• Greet clients, guests, employees, and vendors warmly.
• Manage and maintain meeting room/office calendars; prioritize and schedule requests.
• Schedule and accept meeting room requests through Outlook.
• Receive and direct outside guests; maintain guest portal/calendar.
• Assist in ordering, coordination, and set-up/take-down of food for meetings/events.
• Take inventory of refreshments and office supplies; track orders in spreadsheets.
• Maintain relations with vendors (Garvey’s, Costco, Chicagoland, Phillips).
• Manage mail/packages; deliver to appropriate personnel.
• Answer and direct internal and external calls.
• Create desk name tags for new employees/guests.
• Escalate or resolve facilities issues.
• Keep office space organized; clean and restock daily.
• Participate in special projects and assist True Management.

Skills

Verbal and written communication

Organization

Time management

Patience and listening

People skills

Teamwork

Integrity and professionalism

Strong work ethic

Attention to detail

Education

Bachelor’s Degree preferred

Tools

Microsoft Excel advanced

Microsoft Word

PowerPoint

Outlook

Job description

True Group, Inc. is seeking an Office Coordinator/Administrative Assistant to support two Phoenix area offices (Tempe and Paradise Valley) with office management, scheduling, guest reception, and vendor coordination.

You will help maintain calendars, organize meetings, manage mail and supplies, and assist with events and special projects. You will interact with clients, guests, and team members, requiring strong communication, organization, and teamwork.