Department Assistant: Admin & Project Coordination

Marketech International Corporation USA; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

401(k) Plan

Job summary

Marketech International Corporation USA is seeking an organized, detail‑oriented Department Assistant to provide comprehensive administrative, operational, and coordination support for our project and procurement teams in Phoenix.

You will manage calendars, documentation, data entry, vendor correspondence, and cross-functional communication in a fast‑paced engineering environment, with 100% employer‑paid benefits and a path to growth.

Qualifications

• 1–3 years of experience in administrative/clerical roles, preferably in engineering, construction, or high-tech environments.
• High school diploma required; Associate's or Bachelor's degree in Business Administration, Communications, or related field is a strong plus.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with database management or project tracking tools is advantageous.

Responsibilities

• Manage department calendars and schedule internal/external meetings; coordinate travel arrangements.
• Maintain departmental files, shared drives, and documentation systems.
• Input, update, and track departmental data, purchase requisitions, and vendor logs in ERP or internal databases.
• Assist in generating, formatting, and proofreading routine reports and project paperwork.
• Act as a point of contact for internal stakeholders, project teams, engineering, and warehouse operations.
• Assist procurement and project management with supplier correspondence and shipping updates.
• Prepare meeting agendas, take minutes, and track action items.
• Support onboarding and orientation for new department personnel and assist with special projects.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

High school diploma

Associate/Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

ERP software

Job description

Marketech International Corporation USA is seeking an organized, detail‑oriented Department Assistant to provide comprehensive administrative, operational, and coordination support for our project and procurement teams in Phoenix.

You will manage calendars, documentation, data entry, vendor correspondence, and cross-functional communication in a fast‑paced engineering environment, with 100% employer‑paid benefits and a path to growth.