Order Entry Specialist: ERP & Data Integrity

Air Distribution Technologies, Inc.; Grandview (MO); On-site; USD 42,000 - 60,000; Full time

Job summary

Ruskin, an Air Distribution Technologies, Inc. company, is seeking an Order Entry Specialist to support order management through accurate data entry and collaboration with Account Managers. The role includes processing standard orders, handling change requests, and ensuring timely invoicing and documents.

You will work with ERP systems to ensure order accuracy, support post-sale activities, and assist in handling special orders and returns in a fast-paced manufacturing environment.

Qualifications

• 2+ years of experience in order entry or administrative role in a manufacturing or distribution environment.
• Exceptional attention to detail and accuracy in high-volume data entry.
• Excellent verbal and written communication skills for clear interaction with internal teams.

Responsibilities

• Review orders collaboratively with account managers to ensure accurate collection of order details (part numbers, quantities, pricing, drawing numbers, ETO numbers, schedule dates).
• Process standard EDI batch orders at established intervals and triage those needing manual intervention with Account Managers.
• Manage change orders with Account Managers to document and process requests per internal procedures.
• Utilize ERP systems to generate and distribute order acknowledgments, credit memos, and invoices to customers.
• Assist in processing custom orders, express requests, product returns, and warranty replacements with internal teams.

Skills

Data entry

Attention to detail

Verbal and written communication

Cross-functional collaboration

Adaptability

Tools

Power BI

AS400

MacPac

SAP

Job description

Ruskin, an Air Distribution Technologies, Inc. company, is seeking an Order Entry Specialist to support order management through accurate data entry and collaboration with Account Managers. The role includes processing standard orders, handling change requests, and ensuring timely invoicing and documents.

You will work with ERP systems to ensure order accuracy, support post-sale activities, and assist in handling special orders and returns in a fast-paced manufacturing environment.