Ops & Outreach Admin II — Blaine County

University Of Idaho; Moscow (ID); On-site; USD 48,000 - 54,000; Full time

Job summary

University of Idaho is seeking an Administrative Specialist II for the Blaine County office in Hailey, ID. The role provides operational support, coordinates office processes and serves as a liaison for faculty, staff and the public.

The position requires a high school diploma or equivalent and at least a few years of administrative experience. Evening events and travel may be required, with a pay range starting around $23.49 per hour.

Qualifications

• High School Diploma or equivalent.
• Ability to work non-standard hours during events, such as county fairs.
• Three or more years of administrative, office management or customer service experience.
• Experience creating basic graphics or newsletters and maintaining online content or social media.
• Experience managing financial records, travel claims, office inventory and other administrative records.
• Knowledge of University of Idaho policies, CALS reporting processes or Chrome River expense systems.
• Familiarity with Land-Grant University Extension programs, 4-H Youth Development or regional agricultural practices.
• Experience coordinating budgets or financial activities between county governments and higher education institutions.
• Experience providing customer service and communicating with the public through outreach and other activities.

Responsibilities

• Compose, proofread, edit and distribute a variety of business documents and routine reports.
• Maintain schedules and event calendars.
• Coordinate logistics for regular travel and meetings.
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data.
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management.
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals.
• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service.
• Using computer software and applications for word processing, spreadsheets, email and internet research.
• Balancing a workload of assigned tasks to meet multiple deadlines.

Skills

Office administration

Customer service

Data entry

Scheduling

Travel coordination

Reception

Microsoft Word

Spreadsheets

Email management

Internet research

Education

High School Diploma or equivalent

Tools

Microsoft Word

Spreadsheets

Email

Internet research

Chrome River

Job description

University of Idaho is seeking an Administrative Specialist II for the Blaine County office in Hailey, ID. The role provides operational support, coordinates office processes and serves as a liaison for faculty, staff and the public.

The position requires a high school diploma or equivalent and at least a few years of administrative experience. Evening events and travel may be required, with a pay range starting around $23.49 per hour.