Administrative Specialist II

University Of Idaho; Boise (ID); Hybrid; USD 23,000 - 32,000; Full time

Job summary

University of Idaho College of Law is seeking an experienced administrative professional to provide and maintain faculty support operations, administrative support, and routine fiscal processes. The role acts as an administrative process expert and coordinator, supporting visitors, students and employees while managing multiple tasks and deadlines.

The position focuses on processing documents, maintaining calendars, organizing data, and improving procedures, with emphasis on accuracy,

Qualifications

• High School Diploma or equivalent.
• Three years of administrative support experience.
• Experience in a postsecondary education setting.
• Experience collecting and compiling data.
• Experience using information systems that manage finances, business processes or records.

Responsibilities

• Compose, proofread, edit and distribute a variety of business documents and routine reports.
• Maintain schedules and event calendars.
• Coordinate logistics for regular travel and meetings.
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data.
• Review internal operating procedures and practices to determine improvements can be made in areas such as workflow and records management.
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals.
• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service.
• Using computer software and applications for word processing, spreadsheets, email and internet research.
• Balancing a workload of assigned tasks to meet multiple deadlines.

Skills

Administrative support

Data collection

Office software

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

This position provides and maintains faculty support operations, provides administrative support, and helps perform routine fiscal processes within the College of Law.

Position Overview

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Required Education

• High School Diploma or equivalent

Required Other

• None

Additional Preferred

• Intermediate to advanced proficiency working with Microsoft Office Suite
• Three years of experience providing administrative support or working in an office setting
• Experience in a postsecondary education setting
• Experience collecting and compiling data
• Experience using computer information systems that manage an organization’s finances, business processes and/or records

Physical Requirements & Working Conditions

• None

Degree Requirement

Posting Information

FLSA Status

FLSA Status Non-Exempt

Employee Category

Employee Category Classified

Pay Range

Pay Range $20.00/hour or higher commensurate with experience.

Type of Appointment

Type of Appointment Fiscal Year

FTE

1.0

Full Time/Part Time

Full Time/Part Time Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy.

A visa sponsorship is available for the position listed in this vacancy. No

Posting Date

Posting Date 08/19/2026

Closing Date

Open Until Filled Yes

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required Documents

• Resume/CV
• List of References
• Letter of Qualification

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Academic Careers
  • Association of Public and Land Grant Universities (APLU)
  • Chronicle
  • Facebook
  • HigherEd/Academic Impressions
  • Higher Ed Jobs
  • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
  • Indeed.com
  • Inside Higher Ed
  • LinkedIn
  • Newspaper
  • Other Venue
  • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
  • University of Idaho Website
  • University of Idaho Daily Register
  • University of Idaho Employee
  • Word of Mouth
  • Militaryjob.com
  • DSPSjobs.com
  • Higher Education Recruitment Consortium (HERC)
• * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.

  (Open Ended Question)

• * Are you currently authorized to work in the United States of America?
  • Yes
  • No
• * Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States?
  • Yes
  • No