Senior Administrative & Programs Coordinator

University Of Idaho; Moscow (ID); On-site; USD 32,000 - 44,000; Part time

Benefits offered by this job

Visa sponsorship available

Job summary

The University of Idaho is seeking an experienced administrative support specialist to assist visitors, students and staff in the Department of Agricultural Education, Leadership and Communications in Moscow.

You will coordinate office functions, manage calendars, prepare reports, and handle routine financial documents, travel arrangements and event support with attention to accuracy and confidentiality. This part-time role requires strong communication and problem-solving skills.

Qualifications

• Three years performing administrative or office support functions
• Composing, proofreading and editing a variety of business documents
• Using computer software and applications for word processing, spreadsheets, email and internet research

Responsibilities

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others

Education

High School Diploma or equivalent

Job description

The University of Idaho is seeking an experienced administrative support specialist to assist visitors, students and staff in the Department of Agricultural Education, Leadership and Communications in Moscow.

You will coordinate office functions, manage calendars, prepare reports, and handle routine financial documents, travel arrangements and event support with attention to accuracy and confidentiality. This part-time role requires strong communication and problem-solving skills.