Executive Assistant II

University of California; Moscow (ID); On-site; USD 36,000 - 52,000; Full time

Job summary

University of Idaho is seeking an organized and professional administrator to provide multifaceted support for the administrator’s programs and projects in Moscow. You will act as a liaison, manage complex travel and events, and maintain confidential records and systems.

Responsibilities include coordinating agendas, documenting scope and timelines for projects, and preparing communications and reports. The role requires strong administrative experience and the ability to handle confidential

Qualifications

• High School Diploma or equivalent.
• Associate or Bachelor’s degree preferred.
• Ability to work nonstandard hours.
• Must possess a valid driver’s license.
• Ability to attend meetings or make deliveries on campus.
• Ability to travel if necessary.
• Ability to learn Excel and use AI to optimize operational excellence.
• Working knowledge of University of Idaho business platforms such as Banner, Chrome River, Soft Docs, People Admin, or similar.

Responsibilities

• Coordinate complex travel, meeting and event arrangements for management and other individuals.
• Maintain calendars, databases, confidential records and systems.
• Coordinate office operations, delegate work and provide input on performance evaluations.
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget.
• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials.
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope.
• Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations.
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents.
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator.
• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

Skills

Travel coordination

Calendar management

Budget monitoring

Confidential records

Communication

Research

Liaison

Education

High School Diploma or equivalent

Associate or Bachelor's degree (preferred)

Tools

Excel

Job description

Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.

Duties may include:

Administrative and operational support:

• Coordinate complex travel, meeting and event arrangements for management and other individuals
• Maintain calendars, databases, confidential records and systems
• Coordinate office operations, delegate work and provide input on performance evaluations
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

Project and initiative support:

• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:

• Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator\
• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

Required Education

• High School Diploma or equivalent

Required Other

• Ability to work nonstandard hours, if necessary
• Must posses a valid driver’s license
• Ability to attend meetings or make deliveries on campus
• Ability to travel if necessary

Additional Preferred

• Associate’s or Bachelor’s degree
• Ability or willingness to learn Excel and use AI to optimize operational excellence
• Working knowledge of University of Idaho business platforms including Banner, Chrome River, Soft Docs, People Admin, or similar
• Ability to maintain confidentiality while managing highly sensitive documents and information
• Willingness to contribute to team effort to achieve goals of programs and office and display grace under pressure
• Excellent written and verbal communication skills
• Demonstrated dependability, initiative, and work ethic
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to anticipate needs, identify issues proactively, and independently develop solutions in a fast-paced executive environment

Physical Requirements & Working Conditions

• Ability to sit for long periods of time and type on keyboards
• Ability to lift and/or otherwise move items weighing up to 30 lbs

Degree Requirement

Posting Information

FLSA Status

FLSA Status Non-Exempt

Employee Category

Employee Category Classified

Pay Range

Pay Range $32.00 per hour or higher depending on education/experience

Type of Appointment

Type of Appointment Fiscal Year

FTE

1.0

Full Time/Part Time

Full Time/Part Time Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy.

A visa sponsorship is available for the position listed in this vacancy. No

Posting Date

Posting Date 08/03/2026

Closing Date

Open Until Filled Yes

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Academic Careers
  • Association of Public and Land Grant Universities (APLU)
  • Chronicle
  • Facebook
  • HigherEd/Academic Impressions
  • Higher Ed Jobs
  • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
  • Indeed.com
  • Inside Higher Ed
  • LinkedIn
  • Newspaper