Administrative Specialist II: Community Outreach & Office Ops

University Of Idaho; Hailey (ID); On-site; USD 32,000 - 36,000; Full time

Job summary

University of Idaho is seeking an Administrative Specialist II for Blaine County to provide frontline administrative support, coordinate office operations and assist with budgeting and program activities for Extension services.

The role involves managing schedules, handling travel logistics, preparing reports and communicating with staff, visitors and partners. Strong organizational and communication skills, plus experience in office technology, are essential for success.

Qualifications

• High School Diploma or equivalent is required.
• Three or more years of administrative, office management or customer service experience preferred.
• Experience creating basic graphics or newsletters and maintaining online content or social media is a plus.
• Knowledge of University of Idaho policies, CALS reporting processes or Chrome River expense systems is beneficial.

Responsibilities

• Compose, proofread, edit and distribute business documents and routine reports.
• Maintain schedules and event calendars.
• Coordinate logistics for regular travel and meetings.
• Enter data into electronic systems; ensure accuracy and compliance; resolve data conflicts.
• Review procedures for workflow and records management improvements.
• Greet visitors and respond to inquiries; provide information about office services.

Skills

Administrative experience

Customer service

Data entry

Communication

Education

High School Diploma

Tools

Chrome River

Job description

University of Idaho is seeking an Administrative Specialist II for Blaine County to provide frontline administrative support, coordinate office operations and assist with budgeting and program activities for Extension services.

The role involves managing schedules, handling travel logistics, preparing reports and communicating with staff, visitors and partners. Strong organizational and communication skills, plus experience in office technology, are essential for success.