Administrative Operations Specialist II

University Of Idaho; Boise (ID); Hybrid; USD 23,000 - 32,000; Full time

Job summary

University of Idaho College of Law is seeking an experienced administrative professional to provide and maintain faculty support operations, administrative support, and routine fiscal processes. The role acts as an administrative process expert and coordinator, supporting visitors, students and employees while managing multiple tasks and deadlines.

The position focuses on processing documents, maintaining calendars, organizing data, and improving procedures, with emphasis on accuracy,

Qualifications

• High School Diploma or equivalent.
• Three years of administrative support experience.
• Experience in a postsecondary education setting.
• Experience collecting and compiling data.
• Experience using information systems that manage finances, business processes or records.

Responsibilities

• Compose, proofread, edit and distribute a variety of business documents and routine reports.
• Maintain schedules and event calendars.
• Coordinate logistics for regular travel and meetings.
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data.
• Review internal operating procedures and practices to determine improvements can be made in areas such as workflow and records management.
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals.
• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service.
• Using computer software and applications for word processing, spreadsheets, email and internet research.
• Balancing a workload of assigned tasks to meet multiple deadlines.

Skills

Administrative support

Data collection

Office software

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

University of Idaho College of Law is seeking an experienced administrative professional to provide and maintain faculty support operations, administrative support, and routine fiscal processes. The role acts as an administrative process expert and coordinator, supporting visitors, students and employees while managing multiple tasks and deadlines.

The position focuses on processing documents, maintaining calendars, organizing data, and improving procedures, with emphasis on accuracy,