Administrative Specialist II, Blaine County

University Of Idaho

Moscow (ID)

On-site

USD 48,000 - 54,000

Full time

14 days+

Application generator

A complete application in a minute — tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

University of Idaho is seeking an Administrative Specialist II for the Blaine County office in Hailey, ID. The role provides operational support, coordinates office processes and serves as a liaison for faculty, staff and the public.

The position requires a high school diploma or equivalent and at least a few years of administrative experience. Evening events and travel may be required, with a pay range starting around $23.49 per hour.

Qualifications

High School Diploma or equivalent.
Ability to work non-standard hours during events, such as county fairs.
Three or more years of administrative, office management or customer service experience.
Experience creating basic graphics or newsletters and maintaining online content or social media.
Experience managing financial records, travel claims, office inventory and other administrative records.
Knowledge of University of Idaho policies, CALS reporting processes or Chrome River expense systems.
Familiarity with Land-Grant University Extension programs, 4-H Youth Development or regional agricultural practices.
Experience coordinating budgets or financial activities between county governments and higher education institutions.
Experience providing customer service and communicating with the public through outreach and other activities.

Responsibilities

Compose, proofread, edit and distribute a variety of business documents and routine reports.
Maintain schedules and event calendars.
Coordinate logistics for regular travel and meetings.
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data.
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management.
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals.
One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service.
Using computer software and applications for word processing, spreadsheets, email and internet research.
Balancing a workload of assigned tasks to meet multiple deadlines.

Skills

Office administration

Customer service

Data entry

Scheduling

Travel coordination

Reception

Microsoft Word

Spreadsheets

Email management

Internet research

Education

High School Diploma or equivalent

Tools

Microsoft Word

Spreadsheets

Internet research

Chrome River

Job description

Administrative Specialist II, Blaine County

Position Title Administrative Specialist II, Blaine County

Division/College

Division/College College of Agricultural & Life Sciences

Department

Department Central District

Location

Location Off Campus Location - 301 1st Ave S, Hailey, ID 83333

Posting Context Statement

The Administrative Specialist II provides operational, budgetary and programmatic support for the University of Idaho Blaine County Extension Office. The position supports local agricultural outreach, 4-H Youth Development programs and community education across Blaine County and serves as an ambassador for the Land-Grant University system. Responsibilities include supporting visitors, students, volunteers and university employees and ensuring effective coordination of Extension office activities and programs.

Position Overview

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include

Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines

Required Education

High School Diploma or equivalent

Required Other

Ability to work non-standard hours during events, such as county fairs

Additional Preferred

Three or more years of administrative, office management or customer service experience
Experience creating basic graphics or newsletters and maintaining online content or social media
Experience managing financial records, travel claims, office inventory and other administrative records
Knowledge of or experience with University of Idaho policies, CALS reporting processes or Chrome River expense systems
Familiarity with Land-Grant University Extension programs, 4-H Youth Development or regional agricultural practices
Experience coordinating budgets or financial activities between county governments and higher education institutions
Experience providing customer service and communicating with the public through outreach and other activities

Physical Requirements & Working Conditions