Ops & Administrative Coordinator: Keep Meetings On Track

RACK; Boca Raton (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

401(k) matched

Dental insurance

Health insurance

Life insurance

Vision insurance

Paid time off

Job summary

RACK in Boca Raton, FL is seeking a detail-oriented Administrative Assistant to manage calendars, prepare reports and presentations, and handle calls and correspondence. You will maintain filing systems, support cross-team projects, and coordinate meetings and events.

The role requires strong organization, excellent communication, and proficiency with MS Office. The team values independence as well as collaboration in a fast-paced environment.

Qualifications

• High school diploma or equivalent.

Responsibilities

• Keep calendars accurate and appointments coordinated to the minute.
• Create and refine reports, presentations, and other business documents.
• Manage incoming calls and correspondence, directing inquiries appropriately.
• Maintain orderly filing systems and ensure documentation stays current.
• Support colleagues on projects and ad-hoc tasks as priorities evolve.
• Track office supplies and oversee inventory needs.
• Assist with planning and coordinating meetings, events, and team activities.

Skills

Calendar management

Document creation

Communication

MS Office proficiency

Organization

Team collaboration

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

RACK in Boca Raton, FL is seeking a detail-oriented Administrative Assistant to manage calendars, prepare reports and presentations, and handle calls and correspondence. You will maintain filing systems, support cross-team projects, and coordinate meetings and events.

The role requires strong organization, excellent communication, and proficiency with MS Office. The team values independence as well as collaboration in a fast-paced environment.