Administrative Operations Coordinator

RACK; Boca Raton (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

401(k) matched

Dental insurance

Health insurance

Life insurance

Vision insurance

Paid time off

Job summary

RACK in Boca Raton, FL is seeking a detail-oriented Administrative Assistant to manage calendars, prepare reports and presentations, and handle calls and correspondence. You will maintain filing systems, support cross-team projects, and coordinate meetings and events.

The role requires strong organization, excellent communication, and proficiency with MS Office. The team values independence as well as collaboration in a fast-paced environment.

Qualifications

• High school diploma or equivalent.

Responsibilities

• Keep calendars accurate and appointments coordinated to the minute.
• Create and refine reports, presentations, and other business documents.
• Manage incoming calls and correspondence, directing inquiries appropriately.
• Maintain orderly filing systems and ensure documentation stays current.
• Support colleagues on projects and ad-hoc tasks as priorities evolve.
• Track office supplies and oversee inventory needs.
• Assist with planning and coordinating meetings, events, and team activities.

Skills

Calendar management

Document creation

Communication

MS Office proficiency

Organization

Team collaboration

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Step Into a Day in This Role It’s 8:30 a.m. in our Boca Raton, FL office. You open the shared calendar and line up a day of appointments so every meeting stays on track. A teammate pings you for help compiling a short presentation—within minutes, you’re polishing slides and formatting a one-page summary. Calls come in; you route them efficiently and respond to messages with clarity and care. By mid‑morning, you tidy up the digital filing system so documents are up to date and easy to find. After lunch, you check office supplies, submit a quick order to replenish inventory, and finalize logistics for a team meeting next week. Before the day wraps, you lend a hand on a cross‑team project and confirm tomorrow’s schedule. Smooth operations, achieved.

What You’ll Do

• Keep calendars accurate and appointments coordinated to the minute.
• Create and refine reports, presentations, and other business documents.
• Manage incoming calls and correspondence, directing inquiries appropriately.
• Maintain orderly filing systems and ensure documentation stays current.
• Support colleagues on projects and ad‑hoc tasks as priorities evolve.
• Track office supplies and oversee inventory needs.
• Assist with planning and coordinating meetings, events, and team activities.

What You’ll Bring

• High school diploma or equivalent (additional office administration education/certifications are a plus).
• Demonstrated experience in an administrative assistant or similar support role.
• Exceptional organization and attention to detail.
• Clear, confident written and verbal communication.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work independently while collaborating well with a team.
• A positive mindset and adaptability in a fast‑paced setting.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Paid time off
• Vision insurance

Join a dynamic team where your knack for coordination and your drive to help others keep our operations running seamlessly.