On-Site Operations & Office Coordinator

Triwill Group; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible PTO

Home-office equipment ordering

Health and wellness stipend

Budget for intra-office travel

Weekly coffee stipend

Medical, dental & vision insurance

One Medical membership

401(k) employer match

Parental leave: up to 16 weeks or 8 (b

Job summary

Ramp is seeking an Office Coordinator to keep our New York office running smoothly. This hands-on, on-site role partners with Facilities, IT, Security and the broader Workplace team to manage space, vendors, deliveries and day-to-day operations.

You'll coordinate office ordering, inventory, conference room upkeep, and onboarding support for new hires, while maintaining a welcoming, organized environment for a fast-growing company.

Qualifications

• 2+ years in office management, facilities coordination, or similar roles.
• Experience managing vendors and coordinating multiple workstreams in a fast-paced environment.
• Highly organized with exceptional attention to detail and strong follow-through.
• Comfortable rolling up sleeves and balancing strategic coordination with hands-on work.
• Proactive and resourceful with the ability to anticipate needs and solve problems independently.

Responsibilities

• Own day-to-day vendor relationships with on-site partners including regular check-ins with kitchen, cleaning, and security teams
• Coordinate daily office operations, including security, food deliveries, breakfast/lunch/dinner setup, and backup reception/VIP guest support
• Manage office ordering and inventory including supplies, kitchen stock, printer needs, and other operational purchases
• Maintain office appearance by coordinating conference room cleanliness, office signage, and overall workplace organization
• Partner with Facilities, IT, and Security to coordinate routine maintenance and operational issues (badge access, broken doors, TVs/AV, small repairs)
• Support office floor plan changes including conference rooms and desk assignments, and other hands-on workplace initiatives as the primary on-site operations partner
• Serve as the on-site Workplace representative for onboarding, including office tours and new hire day logistics
• Provide hands-on operational support across the office and act as backup resource for reception and front-of-house
• Continuously improve the office experience by identifying opportunities to enhance operations, space utilization, and employee workflows

Skills

Office management

Vendor management

Attention to detail

Organization

Communication

On-site execution

Customer service

Time management

Problem solving

Team collaboration

Job description

Ramp is seeking an Office Coordinator to keep our New York office running smoothly. This hands-on, on-site role partners with Facilities, IT, Security and the broader Workplace team to manage space, vendors, deliveries and day-to-day operations.

You'll coordinate office ordering, inventory, conference room upkeep, and onboarding support for new hires, while maintaining a welcoming, organized environment for a fast-growing company.