Pastor Support & Events Administrative Assistant

Christ Fellowship; Boca Raton (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Christ Fellowship in Boca Raton is seeking an Administrative Assistant to support the Campus Pastor and the ministry team. This role provides high‑level organizational and logistical help, maintains calendars, coordinates meetings, and ensures a welcoming environment for guests.

You will handle expense reporting, assist with budgeting, and manage special projects, events, and memorials as needed. The ideal candidate brings 3+ years of office support experience and a heart for hospitality.

Qualifications

• 3+ years of administrative or office support experience in a dynamic, fast-paced environment.
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs); experience with project and church management software like Asana and Planning Center is a plus.
• Effective interpersonal and communication skills, with a commitment to providing care and hospitality.
• Practical understanding of administration and workflow coordination, including resource management and event logistics.
• Strong sense of time management, along with the ability to work independently and as part of an effective and fun team.

Responsibilities

• Proactively own and optimize the Campus Pastor’s calendar to ensure efficiency.
• Reconcile Campus Pastor expense reports, reimbursements, tracking/coding, and assist with budget preparation.
• Create a warm, welcoming environment for campus meetings and guests.
• Serve as the primary point of contact for incoming calls, emails, and web inquiries, triaging requests with discretion, speed, and care.
• Manage special projects on behalf of the Campus Pastor
• Provide operational support for campus events, memorial services, and weddings as needed.
• Support the Campus Pastor in planning and executing ministries and events.
• General office duties such as supply ordering and inventory tracking to maintain an orderly and well-resourced office environment.

Skills

Google Workspace

Interpersonal skills

Hospitality mindset

Time management

Independent worker / team player

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Asana

Planning Center

Job description

Christ Fellowship in Boca Raton is seeking an Administrative Assistant to support the Campus Pastor and the ministry team. This role provides high‑level organizational and logistical help, maintains calendars, coordinates meetings, and ensures a welcoming environment for guests.

You will handle expense reporting, assist with budgeting, and manage special projects, events, and memorials as needed. The ideal candidate brings 3+ years of office support experience and a heart for hospitality.