Operations Support Specialist 1 - Pittsburgh, PA

Seneca Resources Company, LLC; Pittsburgh (Allegheny County); On-site; USD 28,000 - 33,000; Full time

Job summary

Seneca Resources Company, LLC in Pittsburgh, PA is seeking an Operations Support Specialist 1 to join our on-site team. The role focuses on administrative tasks, data management, reporting, and supporting day-to-day office operations.

Ideal candidates have experience in admin or operations support, strong Excel skills, and a detail-oriented, proactive mindset. The position offers on-site work with competitive pay and growth opportunities within a collaborative environment.

Qualifications

• Prior experience in administrative or operations support is required or a plus.
• Strong proficiency in Excel, data entry, and reporting.
• Comfortable learning new project-management and customer systems.
• Basic math skills including percentages and ratios.
• Excellent attention to detail, organization, and communication.
• Ability to work independently in a fast-paced office environment.
• Reliable, professional, and team-oriented mindset.
• Familiarity with utility, engineering, or construction project operations is a plus.

Responsibilities

• Enter time, expenses, invoicing, and operational data into company and client systems.
• Maintain and update spreadsheets, reports, databases, and project management tools.
• Generate and review reports for accuracy and completeness.
• Provide general administrative support such as filing, scanning, mailing, and document preparation.
• Schedule meetings, coordinate appointments, and manage office calendars.
• Assist with onboarding, office engagement activities, and maintain essential administrative records.
• Coordinate vehicle maintenance, office supplies, catering, and vendor interactions.
• Complete tasks accurately within deadlines and support additional operational duties as needed.

Skills

Data entry

Reporting

Attention to detail

Independent worker

Communication

Time management

Team player

Tools

Excel

Job description

Position Title: Operations Support Specialist 1 - Pittsburgh, PA
Location: Pittsburgh, PA – On-Site
Pay Rate: $20/hr - $24/hr depending on experience

Position Description: Join our team as an Operations Support Specialist in our Pittsburgh office. This role offers an excellent opportunity for candidates with administrative, reporting, or operations support experience to contribute to a dynamic team. You will be responsible for managing operational data, maintaining reports and spreadsheets, and providing essential administrative support to ensure smooth office operations. Ideal candidates are detail-oriented, organized, and proactive, with strong communication skills and a desire to grow within a collaborative environment.

Key Responsibilities

• Enter time, expenses, invoicing, and operational data into company and client systems.
• Maintain and update spreadsheets, reports, databases, and project management tools.
• Generate and review reports for accuracy and completeness.
• Provide general administrative support such as filing, scanning, mailing, and document preparation.
• Schedule meetings, coordinate appointments, and manage office calendars.
• Assist with onboarding, office engagement activities, and maintain essential administrative records.
• Coordinate vehicle maintenance, office supplies, catering, and vendor interactions.
• Complete tasks accurately within deadlines and support additional operational duties as needed.
• Top Requirements:
• Prior experience in administrative or operations support roles is a plus.
• Strong proficiency in Excel, data entry, and reporting.
• Comfortable learning new project-management and customer systems.
• Basic math skills, including percentages and ratios.
• Excellent attention to detail, organization, and communication.
• Ability to work independently in a fast-paced office environment.
• Reliable, professional, and team-oriented mindset.
• Familiarity with utility, engineering, or construction project operations is a plus.

About Seneca Resources

At Seneca Resources, we are more than just a staffing and consulting firm; we are your trusted career partner. With offices nationwide and a diverse client portfolio, we connect professionals with impactful opportunities that promote growth and success. When you work with us, you benefit from competitive compensation, comprehensive benefits, and ongoing support from dedicated recruiters committed to your career development. We embrace diversity and are proud to be an Equal Opportunity Employer. #id