Operations Specialist: Sales, Auctions & Paperwork

CarMax Business Services; Merriam (KS); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Paid sick time

Vacation time

Holiday pay

Job summary

CarMax is seeking a Business Operations Associate in Merriam, Kansas. You will support store operations, process sales and appraisals, manage cash, and ensure accurate documentation across departments in a fast-paced environment.

You will train and mentor new associates while maintaining compliance with EH&S requirements and confidentiality standards. This role emphasizes accuracy, integrity, and excellent customer interactions in a team setting.

Qualifications

• Ability to read, interpret, and record data accurately for compliance and reporting.
• Strong organizational and multitasking skills in a deadline-driven environment.
• Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
• Effective verbal and written communication skills for customer and team interactions.
• Ability to lift up to 20 lbs and work on your feet for extended periods.
• Commitment to confidentiality, integrity, and adherence to CarMax policies.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
• Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
• Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
• Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
• Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
• Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.

Skills

Microsoft Office

Data entry

Communication skills

Organizational skills

Attention to detail

Customer service

Teamwork

Physical stamina

Job description

CarMax is seeking a Business Operations Associate in Merriam, Kansas. You will support store operations, process sales and appraisals, manage cash, and ensure accurate documentation across departments in a fast-paced environment.

You will train and mentor new associates while maintaining compliance with EH&S requirements and confidentiality standards. This role emphasizes accuracy, integrity, and excellent customer interactions in a team setting.