Operations Scheduling Admin Specialist

Apex Companies, LLC.; United States; Remote; USD 32,000 - 42,000; Full time

Job summary

Apex Companies, LLC. is seeking an Operations Administrative Assistant for a Monday–Friday shift from 6:00am to 2:30pm. The role focuses on prioritizing tasks, maintaining records, and supporting storm water maintenance scheduling and procurement.

Candidates should demonstrate accuracy, organization, and strong teamwork. The position involves working in an environment with varied conditions and requires professionalism when coordinating with office staff, supervisors, and project managers.

Qualifications

• Proficient in maintaining records and filing systems.
• Ability to schedule tasks, manage calendars, and coordinate meetings.
• Awareness of safety practices related to field/office environments.
• Familiarity with typical office equipment and software tools.
• Strong communication with internal teams and external stakeholders.

Responsibilities

• Prioritize and manage projects; procure materials and maintain records with 100% accuracy.
• Participate in meetings and support project management tasks.
• Adhere to time schedules, safety standards and quality expectations.
• Operate office equipment such as phones, computers, tablets and printers.

Skills

Record-keeping

Scheduling

Safety compliance

Office equipment

Communication

Job description

Apex Companies, LLC. is seeking an Operations Administrative Assistant for a Monday–Friday shift from 6:00am to 2:30pm. The role focuses on prioritizing tasks, maintaining records, and supporting storm water maintenance scheduling and procurement.

Candidates should demonstrate accuracy, organization, and strong teamwork. The position involves working in an environment with varied conditions and requires professionalism when coordinating with office staff, supervisors, and project managers.