Administrative Assistant — Office Ops & Events

Paycom - ATS; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Citrin Cooperman in Philadelphia is seeking an Administrative Assistant to join our Firm Operations team. You will support the Office Manager and Regional Office Director, coordinate meetings, maintain office operations, and assist in client data management.

The ideal candidate has 5+ years of administrative experience, is tech-savvy with MS Office and Excel, and can multi-task with attention to detail. This in-office role emphasizes professional service and collaborative culture.

Qualifications

• 5+ years of administrative experience, preferably in tax professional services.
• Tech-savvy with proficiency in Microsoft Office and Excel (including formulas, tables, formatting).
• Strong organizational, verbal and written communication skills.
• Team player with ability to multi-task and attention to detail.
• Capacity to work overtime as needed, in-office required.

Responsibilities

• Ensure professional, welcoming experience for visitors.
• Maintain clean, welcoming office conditions for guests and staff.
• Handle incoming/outgoing mail; manage delivery methods (US and international).
• Arrange client or internal meetings for Partners and staff; manage meeting spaces.
• Coordinate office events, meals, and conference room setup/breakdown.
• Monitor pooled administration mailboxes and assist with onboarding.
• Maintain client data in Dynamics and STAR Practice Management databases.
• Prepare, deliver, and file engagement letters.
• Leverage AI tools to improve operational efficiency and data-driven decisions.
• Assist with ad-hoc projects and tax workflow processes.

Skills

Microsoft Office

Excel

Organizational skills

Communication

Team player

Multi-tasking

Tools

Axcess Tax

CCH Workflow

CCH Document

SafeSend

Avalara

Job description

Citrin Cooperman in Philadelphia is seeking an Administrative Assistant to join our Firm Operations team. You will support the Office Manager and Regional Office Director, coordinate meetings, maintain office operations, and assist in client data management.

The ideal candidate has 5+ years of administrative experience, is tech-savvy with MS Office and Excel, and can multi-task with attention to detail. This in-office role emphasizes professional service and collaborative culture.