Operations & Office Services Specialist

gtlaw; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Greenberg Traurig in Tallahassee seeks an Office Services Clerk to join the Administrative Team. Based in the Tallahassee office, this in-office role runs Monday–Friday, 9 am–6 pm, with regular presence required for day-to-day operations, meetings, and training.

The ideal candidate will have strong organizational skills, professional demeanor, and ability to handle multiple tasks such as mail, supplies, catering, and receptionist duties while maintaining confidentiality.

Qualifications

• Excellent interpersonal and communication skills (oral and written).
• Provide outstanding client service and meet high quality standards.
• Self-starter who can work independently with minimal supervision.
• High attention to detail and organizational skills.

Responsibilities

• Assists with facilities setup and equipment support; inventory tracking.
• Manages internal mail delivery, courier services, and mail processing.
• Maintains visitor/delivery logs and outgoing packages.
• Orders catering and assists with meeting/event setup.
• Tracks kitchen and conference room supplies; coordinates with vendors.
• Monitors office supplies and orders stationery, furniture, electronics.
• Drafts and publishes office directory and floor plan.
• Performs receptionist duties as backup.
• Maintains professionalism and confidentiality.
• Supports invoicing and expenses and other duties as assigned.

Skills

Excellent interpersonal skills

Client service oriented

Self-starter

Detail-oriented

Education

High School Diploma

Hospitality management degree (plus)

Tools

Windows

MS Word

Excel

Outlook

Job description

Greenberg Traurig in Tallahassee seeks an Office Services Clerk to join the Administrative Team. Based in the Tallahassee office, this in-office role runs Monday–Friday, 9 am–6 pm, with regular presence required for day-to-day operations, meetings, and training.

The ideal candidate will have strong organizational skills, professional demeanor, and ability to handle multiple tasks such as mail, supplies, catering, and receptionist duties while maintaining confidentiality.