Office Services Clerk

gtlaw; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Greenberg Traurig in Tallahassee seeks an Office Services Clerk to join the Administrative Team. Based in the Tallahassee office, this in-office role runs Monday–Friday, 9 am–6 pm, with regular presence required for day-to-day operations, meetings, and training.

The ideal candidate will have strong organizational skills, professional demeanor, and ability to handle multiple tasks such as mail, supplies, catering, and receptionist duties while maintaining confidentiality.

Qualifications

• Excellent interpersonal and communication skills (oral and written).
• Provide outstanding client service and meet high quality standards.
• Self-starter who can work independently with minimal supervision.
• High attention to detail and organizational skills.

Responsibilities

• Assists with facilities setup and equipment support; inventory tracking.
• Manages internal mail delivery, courier services, and mail processing.
• Maintains visitor/delivery logs and outgoing packages.
• Orders catering and assists with meeting/event setup.
• Tracks kitchen and conference room supplies; coordinates with vendors.
• Monitors office supplies and orders stationery, furniture, electronics.
• Drafts and publishes office directory and floor plan.
• Performs receptionist duties as backup.
• Maintains professionalism and confidentiality.
• Supports invoicing and expenses and other duties as assigned.

Skills

Excellent interpersonal skills

Client service oriented

Self-starter

Detail-oriented

Education

High School Diploma

Hospitality management degree (plus)

Tools

Windows

MS Word

Excel

Outlook

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Administrative Team as a Office Services Clerk located in our Tallahassee office.

This role will be based in our Tallahassee office, on an in-office full time basis, Monday-Friday, 9 am-6 pm. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Office Services Supervisor.

Position Summary:

The Office Services Clerk will perform various general office tasks essential to the day-to-day business operations in a fast paced, professional environment. The Office Services Clerk works as part of a team under the direction of the Office Services Supervisor. The ideal candidate will have excellent organizational skills and a professional demeanor. Candidate should also be flexible to work overtime as needed.

Key Responsibilities:

• Assists with facilities setup and equipment support; takes inventory of such equipment and copiers
• Performs office services tasks including internal mail delivery, arranging for messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy orders
• Accurately and thoroughly maintains visitor/delivery logs and outgoing packages
• Orders catering, assists with setup for all meetings and events
• Purchases, tracks, and stocks food/beverage supplies in kitchen and conference rooms; identifies and works with vendors as appropriate for purchasing needs
• Monitors office supplies and orders new stationery, furniture, appliances, and electronics as required
• Drafts and publishes office directory and floor plan
• Performs receptionist duties, as backup
• Maintains high degree of professionalism and confidentiality
• Assists with other department activities as needed, such as processing invoices and expenses, and performs additional duties and responsibilities as assigned

Qualifications:

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
• Candidate must be a self-starter who can work independently with minimal supervision
• High attention to detail, outstanding organizational skills and the ability to manage time effectively

Education & Prior Experience

• High School Diploma; College Degree in Hospitality Management is a plus
• One to three years of experience in a law firm or professional services environment
• Experience working with network and local printers, scanners, advanced copiers and other hardware peripherals
• Exceptional computer skills with the ability to learn new software applications quickly

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.
• Exceptional computer skills with the ability to learn new software applications quickly

Physical Requirements

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments
• This position may also be sedentary and require the employee to sit for extended periods of time
• Requires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools
• Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.