Front Office & Events Coordinator

Greenberg Traurig, LLP; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Greenberg Traurig, LLP in Phoenix seeks an Office Administrative Coordinator to support Attorneys and Professional Staff, covering front-of-house and conference center operations. This in-office role requires flexibility for overtime and a proactive, client-focused approach.

You will greet visitors, coordinate meetings, manage travel needs, process invoices, and assist with events and vendor coordination while partnering with the Office Services Manager to maintain efficient daily operations.

Qualifications

• High School Diploma; college degree in Hospitality Management is a plus.
• Five years of experience in a professional administrative position, preferably in a large or mid-size organization.
• Proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook.
• Exceptional computer skills with the ability to learn new software quickly.

Responsibilities

• Provides administrative support for day-to-day activities in the office.
• Greets guests, assigns offices, assists guests with secretarial support, travel/hotel needs and creates name cards for guests.
• Schedules meetings, books conference rooms, maintains visitor log and coordinates video conferencing.
• Answers incoming calls and directs them appropriately.
• Liaison to building management and submit service requests.
• Maintains leave calendar and backup support including Legal Support Specialists.
• Receives and directs deliveries and keeps accurate logs.
• Participates in planning and execution of in-house events and activities; coordinates catering.
• Submits invoices for payment and manages vendor contact.
• Coordinates, oversees, and/or performs a wide variety of administrative duties for Shareholders/Directors/Managers.

Skills

High standards

Written communication

Verbal communication

Attention to detail

Interpersonal skills

Time management

Education

High School Diploma

Hospitality management degree (plus)

Tools

Windows

Microsoft Office

Job description

Greenberg Traurig, LLP in Phoenix seeks an Office Administrative Coordinator to support Attorneys and Professional Staff, covering front-of-house and conference center operations. This in-office role requires flexibility for overtime and a proactive, client-focused approach.

You will greet visitors, coordinate meetings, manage travel needs, process invoices, and assist with events and vendor coordination while partnering with the Office Services Manager to maintain efficient daily operations.