Office Services Clerk

Greenberg Traurig; Tallahassee (FL); On-site; USD 30,000 - 42,000; Full time

Job summary

Greenberg Traurig seeks an Office Services Clerk for our Tallahassee office to join the Administrative Team. This in-office, full-time role runs Monday–Friday, 9 am–6 pm, with regular presence for operations, meetings, and training.

The candidate should excel in organization, confidentiality, and client service. Responsibilities include facilities support, mail handling, catering setup, supplies management, and basic invoicing.

Qualifications

• Excellent interpersonal and communication skills (oral and written).
• Provide outstanding client service and meet or exceed expectations.
• Self-starter with minimal supervision.
• High attention to detail and strong organizational skills.
• Professional demeanor and presentation.

Responsibilities

• Assists with facilities setup and equipment; inventories equipment and copiers.
• Manages internal mail, messenger services, and mail processing; handles large print, scan, and copy orders.
• Maintains visitor/delivery logs and outgoing packages; drafts and publishes office directory and floor plan.
• Orders catering and assists with meeting/event setup; tracks kitchen/conference supplies.
• Purchases and stock food/beverage supplies; coordinates with vendors for purchases.
• Monitors office supplies; orders stationery, furniture, and electronics as needed.
• Performs receptionist duties as needed; assists with invoices and expenses.
• Maintains confidentiality and supports other department activities as assigned.

Skills

Interpersonal communication

Client service

Independent / self-starter

Time management

Attention to detail

Organizational skills

Professional demeanor

Education

High School Diploma

Hospitality Management degree (plus)

Experience in law firm or professional services

Tools

Windows-based software

Microsoft Word

Microsoft Excel

Microsoft Outlook

AI tools (Copilot/ChatGPT)

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.Join our Administrative Team as a Office Services Clerk located in our Tallahassee office.This role will be based in our Tallahassee office, on an in-office full time basis, Monday-Friday, 9 am-6 pm. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Office Services Supervisor.Position Summary:The Office Services Clerk will perform various general office tasks essential to the day-to-day business operations in a fast paced, professional environment. The Office Services Clerk works as part of a team under the direction of the Office Services Supervisor. The ideal candidate will have excellent organizational skills and a professional demeanor. Candidate should also be flexible to work overtime as needed.Key Responsibilities:Assists with facilities setup and equipment support; takes inventory of such equipment and copiersPerforms office services tasks including internal mail delivery, arranging for messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy ordersAccurately and thoroughly maintains visitor/delivery logs and outgoing packagesOrders catering, assists with setup for all meetings and eventsPurchases, tracks, and stocks food/beverage supplies in kitchen and conference rooms; identifies and works with vendors as appropriate for purchasing needsMonitors office supplies and orders new stationery, furniture, appliances, and electronics as requiredDrafts and publishes office directory and floor planPerforms receptionist duties, as backupMaintains high degree of professionalism and confidentialityAssists with other department activities as needed, such as processing invoices and expenses, and performs additional duties and responsibilities as assignedQualifications:Skills & CompetenciesExcellent interpersonal and communication skills (oral and written), professional demeanor and presentationProvide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help othersCandidate must be a self-starter who can work independently with minimal supervisionHigh attention to detail, outstanding organizational skills and the ability to manage time effectivelyEducation & Prior ExperienceHigh School Diploma; College Degree in Hospitality Management is a plusOne to three years of experience in a law firm or professional services environmentExperience working with network and local printers, scanners, advanced copiers and other hardware peripheralsExceptional computer skills with the ability to learn new software applications quicklyTechnologyProficiency with Windows-based software and Microsoft Word, Excel and Outlook requiredUnderstanding of AI capabilities, limitations, and responsible use in a professional environment.Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.Exceptional computer skills with the ability to learn new software applications quicklyPhysical RequirementsWhile performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignmentsThis position may also be sedentary and require the employee to sit for extended periods of timeRequires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate toolsSome filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessaryGT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.