In-Office Administrative Services Coordinator

Greenberg Traurig; Tallahassee (FL); On-site; USD 30,000 - 42,000; Full time

Job summary

Greenberg Traurig seeks an Office Services Clerk for our Tallahassee office to join the Administrative Team. This in-office, full-time role runs Monday–Friday, 9 am–6 pm, with regular presence for operations, meetings, and training.

The candidate should excel in organization, confidentiality, and client service. Responsibilities include facilities support, mail handling, catering setup, supplies management, and basic invoicing.

Qualifications

• Excellent interpersonal and communication skills (oral and written).
• Provide outstanding client service and meet or exceed expectations.
• Self-starter with minimal supervision.
• High attention to detail and strong organizational skills.
• Professional demeanor and presentation.

Responsibilities

• Assists with facilities setup and equipment; inventories equipment and copiers.
• Manages internal mail, messenger services, and mail processing; handles large print, scan, and copy orders.
• Maintains visitor/delivery logs and outgoing packages; drafts and publishes office directory and floor plan.
• Orders catering and assists with meeting/event setup; tracks kitchen/conference supplies.
• Purchases and stock food/beverage supplies; coordinates with vendors for purchases.
• Monitors office supplies; orders stationery, furniture, and electronics as needed.
• Performs receptionist duties as needed; assists with invoices and expenses.
• Maintains confidentiality and supports other department activities as assigned.

Skills

Interpersonal communication

Client service

Independent / self-starter

Time management

Attention to detail

Organizational skills

Professional demeanor

Education

High School Diploma

Hospitality Management degree (plus)

Experience in law firm or professional services

Tools

Windows-based software

Microsoft Word

Microsoft Excel

Microsoft Outlook

AI tools (Copilot/ChatGPT)

Job description

Greenberg Traurig seeks an Office Services Clerk for our Tallahassee office to join the Administrative Team. This in-office, full-time role runs Monday–Friday, 9 am–6 pm, with regular presence for operations, meetings, and training.

The candidate should excel in organization, confidentiality, and client service. Responsibilities include facilities support, mail handling, catering setup, supplies management, and basic invoicing.