Operations & Membership Coordinator

Oregon InC; Portland (OR); On-site; USD 42,000 - 56,000; Full time

Job summary

Oregon Life Sciences is seeking an Office Administrator to support day-to-day operations in its Portland, Oregon office. You will coordinate participant and partner communications, manage Novi CRM records, and assist with vendor invoices and check processing.

Reporting to the Operations Lead, you will support the CEO and finance team while ensuring organized, audit-ready documentation and smooth office workflows.

Qualifications

• 2+ years of office administration or executive support experience.
• Experience with membership-based or trade association operations preferred.

Responsibilities

• Coordinate external and internal contacts, ensuring accurate and timely communication.
• Maintain member records and renewals in Novi CRM, flag discrepancies with finance.
• Prepare documentation for invoice adjustments and write-offs with clear QuickBooks comments.
• Support check-signing logistics and dual-authorization processes; no independent signing.
• Provide event support and coordination, including participant data collection and registration.
• Assist onboarding and staff transition logistics; support IT/venue needs.

Skills

Communication

Organizational skills

Liaison with partners

Multitasking

Calendar/scheduling

Tools

QuickBooks

Novi CRM

Microsoft Office/Google Workspace

Job description

Oregon Life Sciences is seeking an Office Administrator to support day-to-day operations in its Portland, Oregon office. You will coordinate participant and partner communications, manage Novi CRM records, and assist with vendor invoices and check processing.

Reporting to the Operations Lead, you will support the CEO and finance team while ensuring organized, audit-ready documentation and smooth office workflows.