Administrative & Compliance Lead

Compass Commercial Inc; Bend (OR); On-site; USD 60,000 - 90,000; Full time

Job summary

Compass Commercial is seeking an Administrative Manager to oversee corporate and office administrative operations across Oregon and Washington. You will own registrations, licenses, filings, and insurance renewals, and advise leadership on regulatory matters.

The role includes managing corporate systems, vendor contracts and subscriptions, and supervising administrative staff. Front-desk coverage and process documentation are also part of the job, reporting to the President.

Qualifications

• Minimum 3 years of office/administrative operations experience in a multi-person professional office.
• Experience in commercial real estate, property management, or title/escrow office preferred.
• Proficient with regulatory filings, licensing, and insurance documentation.
• Strong Microsoft 365 administration and quick adoption of new software.
• Experience supervising direct reports.

Responsibilities

• Own corporate compliance: every business registration, license, filing, and insurance renewal across two states, on one calendar you build and verify, with a standing target of zero missed deadlines.
• Be the owner and admin of record on for all our corporate systems and software programs.
• Owner of our corporate vendor contracts and subscriptions, document and track the renewals and make recommendations for improvements.
• Oversee daily office operations including reception coverage, mail and shipping, supply and equipment inventory and ordering, conference room and breakroom standards, and office systems and layout planning; personally provide front-desk coverage as needed.
• Documentation of all processes in a concise, easily accessible place is a necessity.

Skills

Vendor management

Calendar management

MS 365 admin

AI tools for admin work

Staff supervision

Tools

Microsoft 365

CRM software

Documentation tools

Job description

Compass Commercial is seeking an Administrative Manager to oversee corporate and office administrative operations across Oregon and Washington. You will own registrations, licenses, filings, and insurance renewals, and advise leadership on regulatory matters.

The role includes managing corporate systems, vendor contracts and subscriptions, and supervising administrative staff. Front-desk coverage and process documentation are also part of the job, reporting to the President.