Operations Coordinator

Center for Large Landscape Conservation; Bozeman (MT); On-site; USD 40,000 - 50,000; Full time

Job summary

The Center for Large Landscape Conservation seeks an Operations Coordinator to provide dependable administrative support across the CEO, Operations, and Development teams. This role ensures smooth day-to-day processes and accurate record keeping, with a 40-hour schedule (M-F, 8am-6pm).

The position offers exposure to nonprofit administration, business management, and development opportunities. Ideal candidates have strong organizational and communication skills, attention to detail, and the

Qualifications

• Bachelor’s degree preferred or 2+ years of relevant experience in administrative support, office operations, event support or a related role.
• Demonstrated competence maintaining confidential records with a high degree of discretion, accuracy, and close attention to detail.
• Strong organizational skills; ability to manage multiple priorities and meet deadlines.
• Clear, professional written and verbal communication skills; ability to interact courteously with donors, vendors, Board members, and staff.
• Proficiency with Microsoft Office (Word, Excel, and PowerPoint), Google Workspace (email and calendars), Zoom or similar web meeting platform.

Responsibilities

• Provide administrative support to the CEO, Operations team, and Development team.
• Assist with day-to-day business processes and record keeping to ensure smooth operations.
• Support scheduling and calendar management across multiple departments.
• Serve as a resource for staff and systems and assist with confidential records.

Skills

Strong organizational skills

Excellent written and verbal comms

Detail oriented

Multitasking ability

Scheduling/calendar management

Office software proficiency

Education

Bachelor’s degree preferred

2+ years relevant experience

Tools

Microsoft Office

Google Workspace

Zoom

Job description

The Operations Coordinator is a dependable, friendly and responsible individual offering administrative support to the CEO, Operations team, and Development team, ensuring smooth day-to-day business processes and accurate record keeping. This person will work approximately 40 hours per week with scheduling flexibly during normal business hours (M-F, 8am-6pm). This position provides the opportunity for an individual to gain experience in nonprofit administration, business management, and development. The Operations Coordinator works in a vibrant and eclectic office, supporting a wide range of tasks and acts as a resource for CLLC’s employees and systems. This position requires excellent organization and communication skills, attention to detail, the ability to multi-task and willingness to jump in to help wherever needed.

Required Qualifications:

• Bachelor’s degree preferred or 2+ years of relevant experience in administrative support, office operations, event support or a related role
• Demonstrated competence maintaining confidential records with a high degree of discretion, accuracy, and close attention to detail.
• Strong organizational skills; ability to manage multiple priorities and meet deadlines
• Clear, professional written and verbal communication skills; ability to interact courteously with donors, vendors, Board members, and staff
• Proficiency with Microsoft Office (Word, Excel, and PowerPoint), Google Workspace (email and calendars), Zoom or similar web meeting platform
  

Preferred Qualifications

• QuickBooks (or similar) experience.
• Event planning or logistic support provision.
• Comfort with basic event/office technology (simple A/V troubleshooting); general IT support experience